Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
The Shared Resources (SR) Department of Research Administration (RA) Fred Hutch supports the faculty and research community through interdisciplinary sciences to accelerate innovation discovery by enabling scientific collaboration through unparalleled infrastructure including the Shared Resources supports.
Under the direction of the Administrative Manager, the Administrative Assistant II will provide support to more than 14 scientific core that works with an employee base of approximately 330 people. The Shared Resources Administrative (SR Admin) team provides Core facilities with business support in areas including operations, fiscal management, billing, fund development, and HR. The candidate will work collaboratively across RA, the Administration Division, and Scientific Divisions. This position has the potential to be a hybrid work model.
This key administrative position is responsible for supporting, organizing and coordinating activities for SR operations which includes Shared Resources Senior Directors, Core Directors, and the admin team. The incumbent works independently in performing responsibilities. This role requires strong organizational and time management skills, attention to detail, the ability to effectively prioritize shifting tasks, and to build strong working relationships. Judgment is used daily in interpreting policy, representing the department, interacting with Center staff, and working with highly sensitive or confidential information. Critical qualities also include exceptional written and oral communication, critical thinking, and teamwork. Responsibilities include:
Function as a primary contact person for Shared Resources. Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions, monitor shared inboxes, and resolving problems with regards to the administration of the department/project(s)/program/initiatives.
Perform administrative and clerical duties including
scheduling meetings, conferences and seminars
assembling meeting agendas
collecting and compiling a variety of information
composing minutes reports and memos
establishing and maintaining department files in hard copy and electronic form
Purchasing equipment and supplies for the program and performing inventory control duties; Working with purchasing department as required.
Arranges travel agendas and requirements, and activities as required by the leadership; performs clerical duties to include preparation of correspondence
Assist with onboarding new hires by scheduling introductory meetings, arranging communication/meeting access and IT support
Maintain workflows and database for scientific equipment
Assist the Sr. Operations Manager, leadership, and staff with the implementation and administration of institution, and department projects/programs/initiatives, policies and procedures. Assist the leadership with the implementation and administration of Center and department policies and procedures.
Assist with planning, production, printing, and distribution of department communications and newsletters
Coordinate special events including holiday party, tours, poster sessions, open house, and coffee chats
Manage and process reimbursements, and credit card reconciliation
Perform other duties and special projects assigned
Bachelor's degree or equivalent work experience - additional experience may substitute for educational requirement
Minimum five years of progressively complex administrative experience
Superior organizational skills and must be detailed
Strong computer and word processing skills
Knowledge in Microsoft Office Suite skills (i.e., Excel, Outlook, PowerPoint, Teams, Word), SharePoint, and Adobe Acrobat Pro
Collaborative and team-oriented communication style able to work effectively cross-departmentally
Excellent verbal and written communication skills, including the ability to propose actions, identify and illustrate opportunities, and make recommendations
Able to grasp and apply new concepts quickly
Ability to effectively prioritize concurrent responsibilities and meet timelines
Ability to work independently under minimal supervision with a wide degree of creativity and latitude
High level of integrity and discretion including the ability to exercise good judgment and maintain confidentiality
Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities
High level of initiative. Able to work independently with minimal supervision, and collaborate with a team to effectively to meet deadlines.
Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes
Please submit your resume along with a statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career, or that will be made through your work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.