Office management and operations management functions to include general bookkeeping and processing payroll; producing financial reports as needed; general HR functions; administration and management of FMEA’s Association Management System (AMS) database; serving as conference registrar for FMEA events; and management of reports and surveys.
Performs general bookkeeping functions, including accounts receivable and payable, using Quickbooks online.
Processes accounts payable invoices/vouchers for payment. Manages and processes accounts receivable.
Assists outside auditors with annual audit and tax preparations. Completes and maintains federal and state tax forms meeting federal and state requirements.
Performs billing functions for all dues, meetings and special projects.
Manages political action committee and special projects accounts.
Processes payroll. Receive and review payroll reports for accuracy. Maintain reports as required by laws. Audits employee time sheets and leave records ensuring accuracy and enters data into payroll system.
Serves as administrator for employee benefits.
Performs database management of Association Management System (AMS), including updates for Association membership directory.
Serves as conference registrar for all FMEA meetings and events. Attends major Association events and manages attendees and registration.
Assists Executive Director in producing reports and other materials for Board of Directors meetings.
Manages, compiles and distributes FMEA monthly electric rate comparison report and member survey requests.
Maintains office supplies and equipment, along with asset inventory. Lead on mailing, shipping, and miscellaneous office errands.
Schedules and manages maintenance and repairs for buildings. Manages agreements with service providers and suppliers, including but not limited to lawn, cleaning and water services.
Coordinates basic troubleshooting technology issues, collaborating between staff and external service provider.
Provides administrative support for FMEA telephone system.
Other job-related duties as assigned.
Minimal in-state travel required.
Associate degree and five years in accounting and office management experience. Knowledge of Microsoft Office suite, Excel and Quickbooks online. IT desktop support knowledge a plus. Ability to work independently and communicate effectively both orally and in writing.
Additional Salary Information: DOQ
Excellent benefits package
Must submit to a background check
About Florida Municipal Electric Association
The Florida Municipal Electric Association (FMEA) represents the unified interests of Florida’s 33 public power communities. FMEA was established in 1942 in response to WWII fuel shortages and is now the statewide trade association and voice for Florida’s municipal electric utilities.
FMEA provides its members with government relations, mutual aid coordination, communications, education, and networking opportunities. The association is at the forefront of energy industry news and trends and supports its member utilities by promoting public power and delivering superior services through advocacy, mutual aid, education, and collaboration.
In addition to municipal electric utility members, FMEA offers an associate membership to vendor companies who want to connect and do business with Florida’s public power utilities.