Hamilton Park Montessori School located in Jersey City, NJ is currently looking for an experienced Bookkeeper for a part-time position with 20-30 hours per week.
Under the direction of the Founder and HOS, this position is responsible for performing a variety of bookkeeping and accounting duties including processing payroll, financial record keeping and transactions including A/P, A/R, billing and General Ledger.
Advanced experience with QuickBooks working in the nonprofit setting, strong organizational and time management skills, excellent communication skills and attention to detail and ability to work well with HPMS’ Team are desired.
Duties and Responsibilities:
- Manage all aspects of day to day bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries, and bank reconciliation. - Prepare Journal Entries for prepaid expense, deferred revenue and payroll cash accounts - Process and pay all invoices in a timely manner. - Receive and deposit all organizational revenue. - Execute payroll activities using a 3rd party payroll service provider. - Perform annual 1099 reporting process for vendors. - Prepare monthly and quarterly financial reports, including standard financial reports, budget vs. actual reports and grant-specific financial reports. - Manage time tracking process for employees with hours billable to grants, utilizing time tracking tool, and extract data to make appropriate payroll entries for financial and grant reporting. - Coordinate with outside CPA and Auditors in preparation of year-end audit. - Support development and analysis of the annual organization budget. - Maintain accounting procedures and policies and systems of internal controls to ensure the integrity of all financial systems. - Perform non-routine tasks requiring strong judgement and initiative.
Advanced proficiency in QuickBooks a must Nonprofit experience a must Associate’s degree or equivalent with 3-5 years related experience or combination of education and experience. Additional proficiencies in Excel and database management. Excellent verbal and written communication skills Strong organizational, problem-solving and analytical skills: ability to manage priorities and workflow