Polytechnic School is an independent, coeducational day school in Pasadena, CA, that offers a broad curriculum in the liberal arts for students in kindergarten through grade 12. Founded in 1907, the school enrolls 850 students from diverse ethnic, racial, religious and economic backgrounds.
The Polytechnic Advancement team is responsible for alumni, parent and community engagement as well as donor cultivation, solicitation and stewardship. Poly is seeking an Associate to support the administrative functions of the office, particularly as it pertains to Raiser’s Edge, gift processing, and other responsibilities. The position reports to the Database Manager, works with the Business Office, Admissions, IT, and other units on campus, and closely collaborates with all members of the Advancement team.
Daily work within Raiser’s Edge as it relates to processing donations, preparing receipts and acknowledgment letters, generating daily gift report, entering data and contact reports, etc.
Conduct beginning donor and prospect research.
Track and process check requests for vendors as needed.
In partnership with Database Manager, maintain donor files (virtual and hard copy).
Assist with logistics for Advancement events, including pulling mailing lists, drafting and sending email communication, tracking RSVPs, coordinating with facilities, providing assistance to invitees, etc.
Be the first point of contact for general questions from Poly donors, prospects, families, and other constituents, and partner with colleagues to respond appropriately and timely.
Serve as office coordinator, including ordering office supplies and organizing meetings, resources, and activities as requested.
Other duties as requested.
Bachelor's degree with at least two years of experience in fundraising and/or alumni and parent engagement within a nonprofit or school setting.
Experience in CRMs, with a preference for Raiser’s Edge.
Excellent attention to detail, highly organized with the ability to manage several projects at once and consistently meet project deadlines while working harmoniously in a team environment.
Sound judgment and discretion.
Passion for fundraising in education.
Requires occasional evening and weekend work.
Physical Requirements and Work Environment
Work in an environment dealing with a wide variety of challenges and deadlines, as well as a diverse array of contacts.
Work at a desk and computer for extended periods of time.
Ability to lift up to 30 lbs.
Work primarily in a traditional climate-controlled classroom environment.
Work intermittently in outside weather conditions, including extreme heat and cold.
Salary and Benefits
Polytechnic School is committed to attracting and retaining talented, dedicated employees through a competitive compensation plan that is commensurate with experience.A full benefits package includes medical, dental and vision coverage and a 403 (b) retirement plan.
Equal Opportunity Employer
In order to provide equal employment and advancement opportunities to all individuals, Poly will recruit, hire, train, and promote faculty and staff without regard to an individual’s race, color, sex, gender identity, genetic information, sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, citizenship status, uniformed service member status, marital status, pregnancy, age, medical condition and physical or mental disability (whether perceived or actual), or any other consideration made unlawful by federal, state, or local laws. School policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination, and access to benefits and training.
About Polytechnic School
An independent, coeducational college-preparatory school in Pasadena, Calif., Polytechnic School offers a broad curriculum in the liberal arts for students in kindergarten through grade 12. Founded in 1907, the school enrolls approximately 860 students from diverse ethnic, racial, religious, and economic backgrounds.
The mission of Polytechnic School is to develop the intellect, talents, and character of each student in a community of learning dedicated to principles of academic excellence that values the uniqueness and dignity of each member and fosters personal responsibility and service to others. We are committed to honesty, justice, charity, and the pursuit of knowledge. We respect the dignity and worth of all human beings—their thoughts, their feelings, and their individuality. We seek to celebrate the joy, the love, and the creativity that emanate from the human spirit. We strive to be responsible and contributing members of our families, our school community, and the world. The Poly community appreciates the cultural, ethnic, and economic diversity present in the Pasadena area and strives to reflect it. Members of the Poly community appreciate and learn from individual differences, foster the ability to disagree with civility, and embody courtesy and compassion.