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The Sr. Event Coordinator provides strategic support to the Associate Director of Development Events in the planning and execution of all cultivation, stewardship, recognition and fundraising events and experiences, both virtual and in-person. Executes events as assigned and works independently to plan and execute the event cycle, while meeting the needs of the client and all key partners in alignment with brand standards, and with minimal direct supervision. Collaborates cross-functionally with team members across Cedars-Sinai to develop seamless and engaging donor events and experiences. Prepares status reports on project plans, progress and results of activities. May provide lead direction, functional oversight and/or training of junior staff. In this role you will:
Function as the lead Development Events contact for all assigned events. With the support of, and/or under the direction of the Associate Director, plans, coordinates and executes development events. This includes virtual and in-person events.
Lead intake meetings with internal partners for all assigned events; responsibilities include support in developing scope of work, soliciting bids, creating planning and event timelines, development of communication pieces, briefings, acknowledgments, recognition, and timely report filing.
Develop thoughtful communication strategy with all key partners, coordinating post-event follow-ups, engagement and demonstrating leadership.
Coordinate the production of all event-related materials, including electronic and paper save-the-dates, invitations, programs, ad journals, signage, host gifts, attendee gift bags, awards, giveaway prizes, thank you notes, etc. Reviews and approve all data requests, digital mailings, emails, content requirements and final lists.
Act as a liaison to off-site venues and/or vendors for all assigned events; coordinates event production needs such as decor, furniture, talent, audio/visual, etc. Coordinates vendor contracts and terms in accordance with budget constraints and guidelines.
Be responsible for on-site event logistics. This includes arranging catering, signage, staging, setup, awards, event security and other required event details. Act as event day lead and coordinate with vendors and additional event staff, as required.
Work with members of Advancement as well as other internal partners to ensure that all detailed criteria and procedures for Development Events are properly documented. Tracks event gifts, event budgets, check processing and documents in appropriate database (e.g., Raiser's Edge). Follow up with gift administration and fulfill gift tax receipts in a timely manner.
Identify new and efficient steps in the event planning cycle that contributes to departmental success.
High School Diploma or GED required. Bachelors Degree in Communications, Marketing Communications, or Event Planning and Management or related field preferred.
Minimum of two years' experience in Event planning, event management, production, public relations or related experience required. Prefer at least five years' in successful event management, event planning, or a related, preferably in a hospital, academic or nonprofit research organization managing large fundraising events.
Why Work Here?
Beyond outstanding employee benefits including health and dental insurance, vacation, and a 403(b) we take pride in hiring the best, most passionate employees. Our accomplished staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.