The Institute for Defense Analyses (IDA) is a private, nonprofit corporation headquartered in Alexandria, Virginia, just outside Washington, DC. IDA’s mission is to answer the most challenging U.S. security and science policy questions with objective analysis leveraging extraordinary scientific, technical, and analytic expertise. IDA operates three Federally Funded Research and Development Centers (FFRDC’s).
Under minimal supervision, the Accounts Payable Specialist III will perform a variety of routine to complex day-to-day operations that may involve independent investigation and problem resolution in accordance with applicable IDA policies and procedures. Area of responsibility is either employee and consultant travel reimbursement or payment of IDA vendors for purchases or services provided. Duties include reviewing and verifying expense reports or invoices and related documents, responding to vendor inquiries, and providing direction and guidance to employees and consultants. May provide task-specific support and guidance to new and/or lower level/other accounts payable staff, as appropriate.
Receives and reviews expense reports, vendor invoices, check requests, and/or other related documentation for completeness and compliance with IDA financial policies, procedures and contractual requirements.
Matches original invoices and requests for payment with internal purchase orders or payment requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary.
Ensures invoices are appropriately coded and cost are appropriately allocated based on vendor invoice and company policy.
Enter voucher into the financial system through a system preprocessor or manual entry.
Processes vendor or employee payment by EFT or check if applicable.
Enters and updates vendor information in the financial system ensuring appropriate tax and banking documentation is received.
Serves as liaison between departments and vendors on the resolution of administrative problems and inquiries.
Performs various accounts payable related reconciliations.
Performs other duties as assigned.
Bachelor’s degree with three years of relevant experience or Associate’s degree with four years of relevant experience or high school diploma or equivalent with five years of relevant experience
Experience with financial software, preferably Costpoint and/or commercial travel system.
Experience with Microsoft Office and managing electronic documents.
Ability to communicate effectively both orally and in writing and to interact effectively with all levels of personnel.
Demonstrated ability to accomplish tasks accurately and efficiently, handle multiple tasks simultaneously, meet regularly recurring deadlines and act with discretion.
U.S. Citizenship is required.
Successful completion of a criminal background check is required.
U.S. Citizenship is required Ability to obtain and maintain a security clearance is required Equal Opportunity Employer
About The Institute for Defense Analyses
IDA (Institute for Defense Analyses) – a not-for-profit corporation headquartered in Alexandria, Virginia just outside Washington, DC – operates three Federally Funded Research and Development Centers (FFRDCs) in the public interest: the Systems and Analyses Center, the Science and Technology Policy Institute, and the Center for Communications and Computing.