Status: Part time, non-exempt, at-will employee, AmeriCorps
Reports To: AmeriCorps Program Manager
Updated: May 2021
Salary range: $20,000 to $22,000
The Program Coordinator (PC) is the primary representative of Jesuit Volunteer Corps (JVC) Northwest in the communities where there are Flex Jesuit Volunteer (JV) AmeriCorps members, serving as a resource and facilitator to sustain a meaningful JV AmeriCorps member experience for the local Flex JV cohorts and individual JV AmeriCorps members serving in the JV Flex Program. The Flex PC is remote, with consistent travel to Portland, Oregon and Seattle, Washington metro areas, as well as occasional travel to the JVC Northwest office in Milwaukie, Oregon. The PC also has responsibilities in the selection and maintenance of ongoing relationships with partner agencies; planning and presentation of Orientation and retreats for JV AmeriCorps members; recruitment and selection of JV AmeriCorps members; site monitoring for JV AmeriCorps placements; development of local support systems for the JV communities; relationship building with the diverse publics associated with JVC Northwest; and documentation, tracking, and other organizational tasks. This is a leadership position requiring independent judgment yet the ability and desire to work as part of a team, as well as take direction and implement decisions made by others. The Flex PC reports to the AmeriCorps Program Manager, works in teams with other AmeriCorps Program staff and JV Program Coordinators, and follows the guidelines laid out in the Program Coordinator Handbook. The FPC is a 15-20 hours/week (0.5 FTE) position, working primarily Monday through Friday, hours as arranged with the AmeriCorps Program manager.
Read the complete JV Flex Program Coordinator position description, application instructions, and information about JVC Northwest here.
Duties and Responsibilities
The Flex Program Coordinator will:
Be responsible for Jesuit Volunteer support during the program year.
Support and engage each JV AmeriCorps member to fulfill their service and to integrate their individual and community lifestyle with the JVC Northwest mission and values.
Be a supportive resource for the JV AmeriCorps members and assist in problem solving.
Identify diverse, inclusive resources in the local communities such as mentors, spiritual directors, and counseling resources.
Make scheduled area visits to both JV locales during the year.
Travel for significant periods of time in the fall and winter for area visits with each community.
Maintain ongoing contact through phone calls and e-mail.
Be responsible for partner agency selection, relationship building, and site monitoring.
Seek out potential service placements that respond to local community needs where our JV AmeriCorps members live and serve.
Maintain alternate placements, assess inquiries from agencies requesting JV/AmeriCorps members with the JV and AmeriCorps Program Managers, and determine service placements for the coming JVC Northwest year in collaboration with other JVC Northwest staff.
Be the primary representative of JVC Northwest to placement agencies and supervisors, and maintain ongoing, sustainable relationships with each.
Monitor each JV AmeriCorps member's position, service site, and performance for compliance with JVC Northwest agreements and values.
Meet formally, at least once, with each JV AmeriCorps member and the site supervisor in their region of responsibility for a mutual evaluation.
Document any changes during the service year in collaboration with other JVC Northwest staff.
Be responsible for JV retreats and orientation:
With the support of the AmeriCorps Program Manager, plan, schedule and implement the retreat program, Orientation, monthly cohort meetings, and other individual or group activities as needed for the JV AmeriCorps members.
Coordinate regional retreats and monthly cohort meeting duties:
create an inclusive and welcoming environment for all JV AmeriCorps members,
secure retreat sites,
coordinate prayer services and reflection spaces,
request checks for payments,
manage the events,
connect with JVs, and
solicit feedback through evaluations.
Assist with travel arrangements for the JV AmeriCorps members, per region needs.
Provide and support a process of reflection to close the JVC Northwest Flex Program service year.
Be responsible for volunteer recruitment, selection, and placement.
Review applications and conduct phone interviews with diverse applicants who are discerning a JV year.
In collaboration, select and place applicants who will offer value-centered service to the communities we serve throughout the Northwest.
Maintain communication with applicants and partner agencies throughout the matching process.
Assist recruitment efforts locally in collaboration with our Recruitment team and Partner Agencies.
Be responsible for the JV support network and public relations.
Recruit and select local support people who represent or can navigate the rich diversity of the communities we serve.
Select at least two formal support persons for each JV community, monitor and keep them informed about their role and responsibilities, and maintain close, frequent communication with them.
Help facilitate more informal support networks for the JVs with former Jesuit Volunteers, Jesuits, local parishes, and others.
Maintain contact with the various "publics" of JVC Northwest and key people in each locale.
Participate in and assist with gatherings of former Jesuit Volunteers and others.
Be responsible for JV Program documentation and record keeping.
Maintain up-to-date files and database records for agencies during Agency Selection and Area Visit.
Maintain up-to-date files and database records for JV applicants during JV Selection and Placement.
Maintain up-to-date files and database records for Support People.
Keep records in compliance with organizational policies and procedures.
Document important decisions and actions and track them in the appropriate databases as well as in appropriate paper and electronic files.
Be responsible for other organizational responsibilities.
Participate in the staff community, including prayer/reflection, staff meetings, staff days, environmental stewardship, and collaboration on organizational projects.
Serve on functional committees as needed.
Serve on a staff-wide committee(s) aligned with personal interest and organizational need.
Advance equity and inclusion efforts within the organization.
Engage in staff discussions on issues of equity, race, gender, disability, socio-economic status, and bias within our organization, program, and the Pacific Northwest.
Commit to personal growth and engagement in identity formation.
Perform other duties as assigned.
Qualifications and Requirements
The Program Coordinator demonstrates the following:
Ability to impart the spirit of JVC Northwest and our commitment to living the values of social and ecological justice, community, simple living, and spirituality/reflection
Willingness to honor and incorporate the Jesuit Catholic Christian tradition of faith doing justice while embracing the spiritual diversity throughout our program
Ability to work as a team member and independently
Strong organizational, oral, and written communication skills
Conflict resolution and problem-solving skills
Ability to meet the public, exercise independent judgment, work with many details, and communicate effectively with diverse peoples
Experience with Microsoft Office 365/Microsoft Teams for team collaboration, file management, and communication
Flexibility in terms of frequent travel for long periods, scheduling, work hours, and job responsibilities
Two to four years’ experience working alongside those on the margins of society in a social change advocacy organization
One year experience with retreat planning and implementation, workshop facilitation, or comparable group leadership experience (strongly preferred)
One year experience in education related fields, training, ministry or counseling, Resident Assistant experience, program coordination experience (strongly preferred)
Experience as a Jesuit Volunteer, AmeriCorps, or other national service member, or as a member of a comparable program (strongly preferred)
Successful clearance of pre-employment reference checks and criminal history background checks required for final hire. This position does not have recurring access to vulnerable populations.
The Flex Program Coordinator will be evaluated based upon performance of the tasks listed in this position description. JVC Northwest has the right to revise this job description at any time. The job description is not a contract for employment.
70% of work completed in office environment.
30% of work involves travel: o One week Orientation for JV AmeriCorps members (virtual or location TBD)
Fall area visit for 1-2 weeks to JV communities
Winter area visit for 1-2 weeks to JV communities
Fall regional retreat for up to 1 week
Spring regional retreat for up to 1 week
Weekend and evening work required. Periods of the year may involve long workdays.
Vacation time restricted during several months of the year with greatest opportunity for time off in June and July; and the last week of September; and the second half of January.
Staff is expected to attend all Staff Days; absence must be approved by Leadership Team.
Must have a current driver’s license and be able to drive.
Must be able to be seated at a desk, using computer and phone throughout the workday.
Must be able to lift 25 pounds.
Must be able to climb one set of stairs since the JVC Northwest office does not have elevators or lifts.
About Jesuit Volunteer Corps (JVC) Northwest
Jesuit Volunteer Corps (JVC) Northwest responds to local community needs in the Pacific Northwest by placing volunteers who provide value-centered service grounded in the Jesuit Catholic tradition. Honoring the Divine at work in all things, we envision the Northwest as a sustainable region where all live in dignity, are treated justly, and actively contribute to their own empowerment and positive change in their communities. JVC Northwest strives to live out the four values of community, simple living, social and ecological justice, and spirituality/reflection.JVC Northwest is committed to continually building a just and equitable workplace in order to work toward our vision of a just and equitable Northwest region. As an Equal Opportunity Employer, JVC Northwest encourages applicants of every ethnicity, origin, age, religion, ability, sexual orientation, gender expression, economic status, veteran status, and political affiliation.