This is a fully benefited, full-time Harvard University position that has been funded for 9 months. There is the possibility of renewal, contingent on funding, university priorities and satisfactory job performance.
The Office for Sponsored Programs is a department within Harvard University's Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.
The Floating Financial Analyst (FA) rotates across Research Finance (RF) teams in the Office for Sponsored Programs (OSP) based on need. This 9-month term position is responsible for the oversight of financial deliverables and related compliance for assigned sponsored awards, including monitoring, reporting, invoicing, accounts receivables collections, reconciliation, and closeout. The FA works in collaboration with clients (departments, centers, schools) and RF teammates to meet these deliverables and manage sponsored accounts. The floating FA will also be assigned project-based duties, such as ad hoc data analysis, billing or cash management support, and other special projects. Approximately 15% effort is anticipated for project-based duties and 85% for financial analyst portfolio work.
The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. Flexibility, time management, and relationship-building with the various RF teams are also required.
This is a great opportunity for a professional with some experience in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA reports to the Associate Director of Research Finance, but will also be supervised by RF Portfolio Managers, depending on the assignment.
Typical duties include:
Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, and closeout. Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action.
Works with departmental staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio. Monitors active awards to proactively identify potential issues.
Works collaboratively to research and resolve issues, escalating as needed.
Analyzes financial data and submits journal entries that will affect Harvard's general ledger. Independently enters final data in Harvard's auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables.
Analyzes financial data to identify potential risks and issues. Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors. Proposes resolutions for complex issues and for financial management best practices.
Interacts with Harvard's sponsors as needed to clarify terms and submit required reports and invoices.
Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units.
Provides backfill support for peers or additional support during busy periods. Applies good business practices consistently to new assignments, while being flexible and adaptable to work with different groups and sponsors.
Please provide a cover letter with your application and upload as one document.
Harvard University requires pre-employment reference and background screening.
Harvard University Information Technology is unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
More about Financial Administration Department (FAD): FAD is committed to an engaging and diverse culture, strong values, and client partnership. The department is led by the Vice President for Finance (VPF), is comprised of eight reporting units:
Diversity, Inclusion & Belonging: Harvard's commitment to Diversity, Inclusion and Belonging is rooted in our belief in drawing on the widest possible pool of talent to unify excellence and diversity. Our community strives to uphold these beliefs by honoring the rights, differences, and dignity of others and embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. Harvard aims to foster a campus culture where everyone can thrive, a key to which is ensuring that we each experience a profound sense of inclusion and belonging.
Total Rewards: Harvard's Total Rewards Program is designed to attract, retain, and reward the performance of talented employees. Comprehensive benefits, generous paid time-off, access to education and professional development, and a vibrant campus with abundant cultural and recreational opportunities create a competitive and compelling total rewards package. As a Harvard staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts.
Flexible work environment: FAD supports flexible work arrangements where business needs allow.
Time off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program (TAP): Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Accessibility: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Basic Qualifications are the minimum threshold a candidate must meet in order to be considered for this role.
Associates degree or relevant work experience
3+ years of direct accounting, financial management, data analysis, and/or grants management experience.
*Education beyond high school or progress toward relevant professional certification may count toward experience*
Ability to handle complex and confidential information with discretion and judgment.
Excellent organizational and time management skills.
Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable). Experience with fund accounting or sponsored accounting is a plus. Experience in a research environment is a plus.
Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.
Customer service orientation with a collegial and collaborative approach to working with others across the University.
Independent and professional judgment and prioritization. Ability to focus on the highest-risk items and allocate time accordingly, juggling multiple job duties and clients.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54097BR
About Harvard University Financial Administration
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.