Writes customized acknowledgment and stewardship correspondence signed by chair of the Board of Trustees, President of the University, and Vice President for Alumni Relations and Development, as well for other senior leadership as assigned.
Collaborates with team, University relationship managers, ARD Communicationsâ™ senior editor, and other staff to draft individualized thank-you letters to donors.
Drafts congratulatory greetings, condolence letters, and other special fundraising communications, including donor-focused high-level gift and administrative announcements, from the President and Vice President of Alumni Relations and Development.
Works with appropriate offices to track the drafting, approval, and mailing of approximately 1,300 letters annually (25 per week on average).
Develops and maintains cordial relationships with University leadership and colleagues.
Maintains and updates the presidential style manual and advises on presidential style to others wishing to draft letters for the president's signature.
Partners in the preparation and mailing of specialized reports related to trustee giving.
Collaborates in editing or writing proposals, presidential briefings, and other fundraising communications for prospective donors of principal gifts ($5 million and up). Fulfills other writing, copy-editing, proofreading and editorial duties as needed.
Attends quarterly meetings of ARDâ™s campus-wide Donor Relations Roundtable.
Uses all available tools, including internet resources and the University's Donor Relationship Management System (Griffin), to research programs, faculty, and students who benefit from specific gifts.
Produces and distributes weekly Griffin-generated reports of gifts requiring acknowledgment by University leadership.Â Keeps organized files on acknowledgments and other writing projects, including weekly tracking reports.Â Uploads completed special correspondence and proposals to Griffin.
Oversees the work of staff or temps charged with formatting, tracking, mailing, or filing correspondence.Â Manages multiple projects simultaneously and keeps a comprehensive plan of all work in progress.
Researches, verifies, writes and edits publications, which can include technical/scientific material for manuals or journals.
Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
Uses knowledge of writing with moderate levels of guidance to write in-depth pieces relating to specialized field (e.g. scientific writing).
Participates in the design and planning of communications strategies.
Performs other related work as needed.
A minimum three years nonprofit management, development, alumni relations, marketing, research, communications, public relations or similar work experience.
A minimum three years of relevant professional work experience in writing and editing.Â
Technical Skills or Knowledge :
Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively.
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Self-motivation and the ability to take initiative.
Prioritize multiple projects and independently follow through with detail.
Standard office environment.
Willing and able to travel to campus and/or non-campus locations for University business.
Willing and able to work evenings and weekends.
Cover Letter, addressed to Hiring Committee (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR10675
About University of Chicago (UC)
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