Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Regulatory Affairs Associate will work with faculty and staff in the program to ensure all clinical trials are covered for regulatory and patient enrollment compliance. The role combines both regulatory duties and clinical coordination duties to support the protocols in the program. The primary focus will be regulatory compliance by coordinating regulatory submissions and monitoring as well as assisting with the resolution of compliance issues. The incumbent is expected to work independently within a framework of established regulations and guidelines and demonstrate initiative and sound judgment in problem solving and providing regulatory guidance. Clinical research studies in the program include both investigator-initiated and industry-initiated protocols. The incumbent will prepare IRB documents and FDA correspondence, maintain regulatory files, and facilitate regulatory oversight of safety reporting. The role includes some coverage of the clinical monitoring of studies for compliance. This position requires independent decision making in all aspects of the research study start up process as well as ongoing regulatory study maintenance. This position will be responsible for expeditious coordination of the regulatory submissions in the study start-up phase to meet sponsor and institutional timelines.
Independently prepare IRB documents, maintain regulatory files, and facilitate regulatory oversight of safety reporting
In concert with IND Sponsors, prepare and review IND submissions, communicate with the FDA, and prepare for FDA audits
Coordinate the regulatory documents from each participating site for studies where the Fred Hutch Cord Blood Transplant Program serves as the Coordinating Center and Fred Hutch serves as the Central IRB of record. Coordinate protocol activation process and communicate activation communications allowing enrollment to start once regulatory documents (e.g. DSMB review) are in place.
Lead study start-up: prepare and submit all required regulatory documents for new study applications and successfully open new studies from inception to accrual
Submit all regulatory documents to the IRB and other governing bodies to maintain study compliance with GCP, institutional, and federal regulations
Prepare, track and maintain all correspondence and regulatory documentation required by the IRB, FDA, IND Sponsors, and other institutional and federal oversight committees, including drafting and reviewing content as appropriate
Process IND safety reports, maintain documentation of PI review and submit safety reports to the IRB as appropriate
Maintain study regulatory binders and electronic files in accordance with institutional and sponsor requirements
Direct the clinical team to ensure all facets of each protocol are compliant and fully covered
Perform internal audit and quality assurance checks on regulatory documents
With input from PIs and study team, draft consent forms and study documents
Report non-compliances and unanticipated problems to the IRB as applicable
Stay abreast of new impacts/areas of knowledge and regulatory changes and disseminate this knowledge to the study team
Coordinate monitoring and auditing visits with Clinical Research Support (CRS), industry sponsors, and third-party auditors
Independently follow-up and resolve all issues related to regulatory concerns identified during monitoring visits
Maintain and update Investigator Brochure and regulatory forms per IND Sponsor and federal requirements
Bachelors degree or equivalent experience
At least 3-5 years of IRB work experience
Previous regulatory experience related to multi-site clinical trials and deep understanding of coordinating center operations, strong knowledge of the regulatory requirements for single IRB review and must be able to nimbly respond to changes in the implementation of this new policy across many different institutions. Strong scientific and regulatory background to understand the study and anticipate other regulatory and institutional requirements that may apply at each site and affect the IRB process.
Experience with IND submissions, FDA communications, and FDA audits
Experience designing regulatory management tools and interpreting federal regulations and guidelines for the study team
Experience with IRB procedures and practices
Effective written and verbal communication skills
Proficient with IT tools including remote work systems, databases, clinical trial systems
Proficient in word processing and previous experience with MS office programs (MS word, Access, Excel) required
High degree of organizational skills, effective time management, logical thinking, and close attention to detail; ability to remain calm, professional, diplomatic, and positive
More than 5 years of regulatory experience in the conduct of interventional, treatment, and/or FDA-regulated, transplant study experience a plus
Advance degree (MPH or similar)
Advanced knowledge of FDA regulations, GCP guidelines, and other applicable federal regulations.
Advanced knowledge of MS Word, Excel, and Acrobat
Professional Society Certification (SOCRA, RAC, etc.)
Prior experience using REDCap database
Project management experience a plus
Key knowledge, skills and experience:
Multitask without loss of efficiency or accuracy. This includes the ability to perform multiple duties received from multiple sources and/or situations requiring speed.
Work and sustain attention with distractions and/or interruptions
Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, customers, study participants and patients
Work effectively under stressful circumstances, such as tight deadlines
Maintain regular attendance and be punctual
Understand, remember and follow simple and/or detailed oral and written instructions
Complete assigned tasks with minimal or no supervision
Exercise independent judgment and make appropriate decisions
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.