NOTE: This posting is for 2 identical positions (00000321 & 20038135). By applying to this posting you will be considered for both positions.
The Subaward Specialist is responsible for supporting Principal Investigators (PIs) and subrecipients in a fast-paced, high volume team environment that facilitates various sponsored research functionalities. Duties include, but are not limited to, the following: drafting subaward agreements and amendments; assisting in negotiation of agreements with other Institutions of Higher Education (IHE), nonprofit organizations, and industry sponsors; drafting technical contract language in regards to intellectual property rights, cost sharing, fiscal/procedural constraints, data use, material transfer, and other complex terms and conditions; providing thorough explanations to diverse customer inquiries; and performing subrecipient monitoring at various stages of the subaward process. The Subaward Specialist will be the central point of contact for all outgoing subawards for UNC-Chapel Hill to subrecipient institutions that are assigned to them. This position also interacts with departmental administrators, as well as subrecipient institutions’ sponsored research administration staff and PIs to ensure timely and compliant processing of subaward agreements.
The Subaward Specialist will have knowledge of award management guidance for a variety of prime sponsors (federal and non-federal), including: Federal Demonstration Partnership (FDP) agreement templates and other sub-agreement formats; appropriate flow-down of award terms and conditions to subrecipient sites, including changes to agreement format during the negotiations stage; and working knowledge of Uniform Guidance, federal contracts, and the Federal Acquisition Regulations (FAR).
The Subaward Specialist works independently to conduct subaward risk assessments. This position will review subrecipient statements of work, budgets, budget justifications, indirect cost rates, fringe benefits, certifications and representations, conflicts of interest policy implications, human (IRB) and animal subjects (IACUC) documentation, data use, material transfer, and other compliance considerations. The position will draft subawards with accuracy to ensure subrecipient compliance with the Prime award terms and conditions, UNC-Chapel Hill OSR policies and procedures, and federal regulations. Errors resulting from failure to exercise required accuracy could have a negative financial impact on the University, including audit disallowances and impact on future awards. The Subaward Specialist will document the status of agreement issuance in the appropriate document tracking systems through the life cycle of the drafting process, negotiation, and final execution. The position will monitor for accuracy as amendments are issued throughout the award life cycle to ensure continued programmatic correctness and compliance with various regulatory requirements including OSR policies and procedures. The position will work to maintain OSR’s high customer service standards for service to faculty and subrecipients, which includes supporting OSR’s target times for task turnaround.
This position will remain fully remote until UNC returns to normal on-campus operations, at which time continued remote or hybrid work flexibility will be evaluated based on business needs. For more information about UNC’s COVID resources, go to https://hr.unc.edu/covid-19-resources/.
Education and Experience:
Bachelor’s degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Demonstrated ability to display critical thinking skills, assess risk, make independent decisions based on risk assessment, and collaborate with others to problem solve and facilitate timely execution of agreements.
Demonstrated ability to work effectively as part of a team.
Demonstrated ability to interpret, explain, and apply complicated rules, regulations, and policies.
Demonstrated ability to prioritize and balance a shifting workload in a deadline-driven work environment.
Strong interpersonal and customer service skills.
Strong analytical skills and ability to work with a consistent degree of accuracy.
Experience with sponsored research administration within the last five years.
Experience in contract negotiations.
Demonstrated knowledge of federal regulations concerning management of federal assistance funding, including Uniform Guidance.
Demonstrated knowledge of Federal Acquisition Regulations (FAR).
Working knowledge of RAMSeS research administration system or other electronic research administration systems.
Working knowledge of PeopleSoft or other complex financial management system.
Prior experience with issuance and/or review of outgoing subcontracts or other research-related grants management.
Demonstrated understanding of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies.
Demonstrated understanding of the roles and responsibilities at a large research university with a complex research portfolio.
Understanding of copyright law, publication policy, intellectual property rights, data ownership, material transfer and other legal terms and conditions.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
Carolina rates among the nation’s great institutions of higher education, set on an historic and beautiful campus that celebrates all four seasons. Carolina’s students, faculty and staff come here from around the world, bringing varied cultural, racial and ethnic heritages that help make UNC-Chapel Hill a thriving intellectual center. We’re repeatedly ranked the nation’s best value in higher education for students seeking to earn a college degree – the University has garnered the top spot each time since the ranking’s launch in 1998.Whether you’ve just started your career, are new to academia or are a seasoned professional with assorted campus experiences to draw on, we hope you will find a great place at Carolina.