Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
The Division of Human Biology seek an Administrative Coordinator with experience in a research setting to manage the day-to-day activities and special events for the Prostate Cancer Program (PCP) and the PNW Prostate Cancer Sponsored Program of Research Excellence (Prostate SPORE). This position reports directly to the senior Research Administrator, works closely with a variety of faculty and staff (both internal and external), and will independently perform functions necessary to the operations of the Program, referring issues on as appropriate. Excellent judgement in interpreting policy, maintaining confidentiality, and representing the Program and/or Director are essential, and will be necessary in coordinating administrative activities and carrying out complex assignments.
Coordinate research and administrative activities, ensuring all projects are completed according to Program timelines
Represent the Program and Director to various individuals and organizations. Attend meetings and conferences as requested by Director
Gather and compile data as requested by Programmatic leadership for use in manuscripts, reports, and other materials
Assist in the development and administration of administer policies and procedures to ensure smooth operations of the PCP/Prostate SPORE
Order lab supplies for the labs associated with the Program; maintain and update POs for shared lab equipment, consumables, and Programmatic service contracts
Coordinate personnel administration functions for the labs associated with the Program, including: submission of employment requisitions via iCIMS; employee onboarding and separation; and coordination of performance evaluations
In conjunction with Programmatic leadership, coordinate and manage faculty and other personnel recruitment efforts for the Program
Arrange and coordinate conference and meeting schedules, travel agendas, and requirements and activities as required by Programmatic Leadership
Attend Prostate SPORE Executive Committee meetings, monitor activities to ensure objectives have been met within designated timeframe, and coordinate follow-up activities
Coordinate the submission of publications to NIHMS/PubMed Central as needed; ensure all publications resulting from support of the PNW Prostate Cancer SPORE are compliant with the NIH Public Access Policy
Update and maintain Programmatic websites
Organize weekly Genitourinary Oncology Seminar Series
Plan and execute the SPORE Annual EAB/IAB Meeting
Coordinate and execute additional special projects and conferences (virtual and in-person, as possible) related to the ongoing activities of the Prostate Cancer Program
Perform other duties as assigned
Bachelors required. Additional experience may substitute for educational requirement
Administrative Coordinator I requirements- five years of progressively complex administrative experience
Administrative Coordinator II requirements- six years of progressively complex administrative experience
Strong computer and word processing skills
Proficiency with a variety of software packages, including virtual meeting software
Excellent written and verbal communication skills
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.