Program Coordinator and Special Projects Associate, Stanford Impact Labs
Job Number: 88871
OPPORTUNITY FOR IMPACT
Stanford Impact Labs: The world's biggest social problems are complex, multi-faceted, and stubborn. No academic center, company, or organization can solve issues like economic inequality or pandemic response alone. We need leaders with different skills and experiences to come together to create fresh insights, evidence, and action to make progress.
Stanford Impact Labsa major new initiative at Stanford Universityinvests in highly-motivated teams of researchers and practitioners from government, business, nonprofit organizations, and philanthropy. These teamsimpact labswork together on social problems they choose and where practical progress is possible. With our support, they can rapidly develop, test, and scale new solutions to social problems that affect millions of people worldwide.
Our approach builds on what works in the life sciences and engineering to turn academic discovery into medical advances and new technologies people use: significant investment in research and development, and close partnership with academics and leaders outside the university. Stanford is developing a new model to support the social sciences the same way. With financial capital, professional support, and training, we can catalyze problem-focused research and partnerships to generate new insights and solutions to persistent social problems. In doing so, we can make social science work for society.
ABOUT THE ROLE
The Program Coordinator and Special Projects Associate for Stanford Impact Labs will serve as a key operations linchpin, helping to facilitate the scheduling and backend processes essential to making our programs function. Reporting immediately into the Operations Lead, and eventually to the Stanford Impact Labs Executive Director, this role will be directly responsible for coordinating and managing complex scheduling, managing day-to-day financial operations, and providing general team and office support. This role will also have the opportunity to take on special projects that directly support the Executive Director and Faculty Director or other senior leadership, as assigned. Stanford Impact Labs is an equal opportunity organization and is strongly committed to racial and social justice. To that end, we particularly encourage people from underrepresented backgrounds to apply for open positions.
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
Education & Experience:
High school diploma and four years of administrative experience, or combination of education and relevant experience. Undergraduate degree preferred.
This is a one-year fixed-term position with the possibility of renewal.
Knowledge, Skills and Abilities:
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Certifications and Licenses:
None Additional Information
Location: School of Humanities and Sciences, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.