The Grant Writer and Administrator will coordinate and manage faculty/staff proposal development, internal approval, and proposal submission activities (from initial concept to program/budget design to proposal submission). This position will work with multi-investor, multi-institutional proposal teams to finalize applications for timely submission; ensure that proposals comply with federal, state, and university regulations; ensure that all proposals are reviewed and approved internally; work with the university Office of Research and Sponsored Programs, and that accurate and complete records are maintained. The Grant Writer and Administrator will disseminate information regarding grant opportunities, reports, and grant/contract regulations to faculty/staff to improve competitiveness of grants. This position will assist the CUIP Director with other program development tasks.
Pre-proposal Planning and Capacity Building
Develop and maintain knowledge of CUIP and UTC goals, priorities, and needs to develop strategies for securing external grant funds.
Develop and maintain knowledge of faculty/staff areas of expertise and related experience to develop/implement grant funding strategies for UTC.
Inform administrators, faculty, and staff in CUIP and encourage them to pursue appropriate funding and/or research development opportunities.
Coordinate with potential internal & external partners to increase the competitive odds of CUIP and UTC proposals.
Participate in professional development related to sponsored programs research administration.
Proposal and Budget Development
Make recommendations on program design, proposal format/editorial style, and proposal budgets that ensure competitiveness and accuracy/compliance of grant submissions. This includes developing proposal outline/checklist; crafting parts of the proposal; editing/revising text written by faculty/staff; working with faculty to develop/revise budget so it is in compliance with fiscal policies and federal regulations, etc.
Assist with development of budgets and/or analyze & review budgets developed by faculty or staff and make recommendations to ensure budgets maximize advantages to the institution, yet afford a competitive edge; ensure budgeted items are clearly aligned with and appropriate for each proposal's scope and activities; ensure that the budget is compliant with UT, federal, and sponsor fiscal policies; ensure that budgeted personnel costs are appropriate; ensure that the correct F&A rate has been applied and calculated; and ensure accuracy in all project budgets.
Review and, as needed, escalate questions related to cost-share, facilities/lab availability, and any other issues that could cause stumbling blocks to award acceptance or project implementation.
Identify potential problems related to: Academic Affairs policies; UTC personnel policies; indirect cost recoveries/allocations; conflicts of interest; human subjects research; intellectual properties; animal welfare; scientific misconduct; export control, OMB, and other funder regulations.
Coordinate and assist with the process of securing internal approvals for all proposals using electronic research administration systems and ensuring timeliness of approvals and accuracy of all institutional sponsored project records.
Assist the Office of Research and Sponsored Programs with the submission process for external grants.
Attend weekly/biweekly meetings for projects underway.
Gather and catalog project updates and milestones.
Assist compiling required information into quarterly and annual reports to sponsors.
The idea candidate will possess the following:
Knowledge of and experience with proposal structure and format as well as requirements for major funding agencies; working knowledge of various word processing and graphical software packages used to prepare technical proposals, particularly Microsoft Office Suite, and Overleaf, etc.; skills in creating graphical objects and Pert and Gantt charts is important; skills in Excel for budgeting are extremely important; knowledge of Windows or Mac and productivity tools is required; must have effective written and spoken communication skills, good organizational skills; the ability to help faculty and staff manage schedules and milestones in proposal development and implementation; experience with developing reporting is also important; must have knowledge of and experience in large projects with multiple stakeholders; and the ability to manage multiple deadline-driven and/or time-sensitive tasks is a must.
Review of applications will begin on March 25th and continue until the position is filled. Applications received bythis datewill receive priority consideration.
Bachelor's degree; 3 years of experience in actual hands-on proposal development, editorial work, and grants management in an education or nonprofit setting; experience with federal funders and federal grant guidelines is required.
Master's degree; 4-5 years of experience in actual hands-on proposal development, editorial work, and grants management.
The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.
Internal Number: 213828
The University of Tennessee at Chattanooga is an engaged, metropolitan university committed to excellence in teaching, research, and service, and dedicated to meeting the diverse needs of the region through strategic partnerships and community involvement.