Administrative Assistant

Job Summary

Represents the Florida Airports Council (FAC) in a professional and enthusiastic manner, provides a high level of customer service to the Association Leadership, staff and members and assists the President/CEO and the Manager of Finance/Administration with various tasks.

The successful candidate must be able to handle many details and challenging situations at once. This position keeps the Council office running while supporting the efforts of the CEO.

Primary Duties and Responsibilities

Assist President/CEO and Finance & Administration Manager

• Maintains, manages and coordinates meetings
• Assists in organization of day-to-day tasks
• Processes membership renewals and assists with billing processes

Membership Management

• Responds to questions and concerns from members via phone and email
• Collects, maintains, organizes and enters General Membership information into database
• Prepares and distributes correspondence, meeting minutes, presentations, memos, spreadsheets and other documents
• Prepares materials for Board and Member meetings
• Website Management: Maintains, uploads FAC and member information and documents onto the site

Membership Directory

• Assists in collecting, organizing, tracking members’ updated information
• Corresponds with publisher to ensure quarterly updates are relayed
• Proofreads final document to ensure accuracy of the membership directory prior to publication

Education Foundation Management

• Collects, maintains, organizes and updates internship, scholarship and student chapter information
• Prepares and distributes various correspondence

Office Management

• Answers and routes calls, takes accurate and concise messages
• Maintains office files (electronic and hard copy)
• Tracks inventory and orders office supplies
• Responsible for organization of office

Mailings

• The Advisor; Membership Directory; Education Foundation correspondence, and other projects

Other duties as assigned

• Errands, etc.

Sales/Marketing

• Assists with writing, proofreading, and editing newsletter
• Assists with presentations, print material, and marketing materials
• Assists with event planning for in-person and virtual events
• Attends, prepares, and supports FAC events (overnight travel required)