Vice President of Finance and Administration

We are seeking a VP of Finance & Administration (VPFA) for our client, Activation Capital, a self-sustaining, mission-driven organization created to grow the number of life sciences and advanced technology businesses by and for the Commonwealth of Virginia since 1992. The organization provides a portfolio of resources to entrepreneurs and entrepreneur support organizations translating science and technology into world-changing companies.

The VPFA is a key strategic role with hands-on responsibility for the development of Activation Capital's financial management strategy, contributing to the development of the organization's strategic goals, and providing insight into opportunities for long-term financial growth. The individual contributor has a span of control encompassing business & financial planning, annual budgeting, forecasting, accounting, financial analysis, management & performance reporting, and HR/Benefits administration. The annual budget is $1.5M+ with assets of $20M. This role is part of a small entrepreneurial team located in downtown Richmond, VA reporting to the President.

Activation Capital is aligned with UN Sustainable Development Goals targeting Gender Equality, Decent Work & Economic Growth, Industry, Innovation & Infrastructure, and Reduced Inequalities. The organization values agility, an entrepreneurial mindset, collaboration, impact and inclusion.  Learn more at www.activation.capital!

Summary of Job Responsibilities and Requirements

Strategy, Vision, and Leadership

• Advise the CEO and Board of Directors on capital strategies, financial planning, budgeting, cash flow, investment priorities, and policy matters.
• Serve as the management liaison to the Board and Finance & Audit Committee.
• Contribute to the development of Activation Capital's strategic goals and objectives.

Financial Planning & Forecasting

• Oversee financial forecast, including analysis and insights into the key drivers, assumptions, and changes.
• Build and maintain forecast reporting formats and processes.
• Contribute to the development of revenue growth planning involving multiple revenue channels.
• Participate in building business cases for new initiatives, capital investments, and partnerships.

Annual Operating Planning

• Lead the annual operating plan and budgeting process, ensuring alignment with strategic focus and priorities.
• Provide recommendations regarding opportunities, risk management, and resource allocation.

Accounting, Administration & Controls

• Maintain an appropriate system of policies, internal controls, accounting standards, and procedures under the General Accounting Standards Board (GASB).
• Improve administrative and operational accounting services such as treasury management, retirement plan, grants payment processing, payroll/HR, accounts payable, and purchasing.
• Oversee management of administrative areas (including HR, IT, & contracts), responsible for creating systems and processes that are effective and efficient.
• Manage accounting/reporting to ensure compliance with GASB audit standards and statutory requirements.
• Provide operational support for affiliate organizations and coordinate financial reporting.
• Manage relationships with third-party finance vendors, payroll management, auditors, tax vendors, etc.

Financial Analysis & Business Performance Reporting

• Report on business performance, including financial results and key metrics, providing analysis and insights.
• Help design and maintain reporting on business & financial results, including scorecards and dashboards.
• Promote consistent business modeling, milestones, and dashboards by affiliate organizations.
• Advise the organization on tools and solutions to increase efficiency in forecasting, analysis, and reporting.
• Other special projects and tasks as assigned