Database and Donor Relations Coordinator

STATUS:              Full-Time, 35 hours per week
DIVISION:           Department of Institutional Advancement
REPORTS TO:     Director, Advancement Operations
SUPERVISES:      NA
FLSA STATUS:    Non-Exempt

POSITION DESCRIPTION:   The Database and Donor Relations Coordinator works closely with the Assistant Director of Database and Donor Relations to provide the administrative, technical and database management support for the department of Institutional Advancement with emphasis on accurate and timely record keeping, data input and extraction, acknowledgement letters and special events.  
 
POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:
-    Reconcile pledge balances, send pledge reminders and enter all financial donations and pledges. 
-    Process all gifts (mail, online, honor/memorial, in-kind etc.), pledges, and event related ticket purchases daily, and deliver/pick up to/from the Business Office as needed.
-    Work with Business Office to reconcile gifts on a monthly basis and, as needed, assist with the generation of a Monthly Gift and support other related reporting needs such as Trustee Giving report for the VP of Institutional Advancement, multi-year gift count/gift size reporting, and requests received by IA colleagues.
-    Complete matching gift forms, gift substantiation forms, and other in conjunction with Business Office, when appropriate.
-    Update pertinent personal information to donor and alumni records.
-    Work closely with the Assistant Director of Database and Donor Relations, Director of Advancement Operations and others to support alignment of policies and processes that support CASE, IRS, and FASB guidelines and regulations.   
-    Support data research efforts as needed.

WORK ENVIRONMENT:  This job operates in a professional office and college campus environment.  The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

ABOUT CCS: College for Creative Studies is a nonprofit institution; it is one of the leading art and design colleges in the world. CCS is ranked by LinkedIn as a top three design school in the US and the best in the Midwest, based on alumni success. CCS has state-of-the-art facilities to support the complete range of creative production, from traditional art forms such as painting, glassblowing, foundry, and printmaking, to the most contemporary systems, including the latest digital imaging technology and extensive rapid prototyping output tools. The College currently enrolls more than 1,400 undergraduate and graduate students. It offers a Bachelor of Fine Arts in 13 majors: Advertising Copywriting, Advertising Design, Art Education, Communication Design, Crafts, Entertainment Arts, Fashion Accessories Design, Fine Arts, Illustration, Interior Design, Photography, Product Design, and Transportation Design. It also offers a Master of Fine Arts in four majors: Color and Materials Design, Interaction Design, Integrated Design, and Transportation Design.

TO APPLY: Applicants are encouraged to apply immediately. The search will close when a suitable candidate is hired. Interested candidates should submit the following in PDF format: Resume and a letter of
application should be submitted to: hr@collegeforcreativestudies.edu

CCS website: http://www.collegeforcreativestudies.edu/

The College for Creative Studies is an Equal Opportunity Employer. Employment decisions are made without regard
to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.