The Center for Advanced Study in the Behavioral Sciences (CASBS) at Stanford University stimulates cutting edge social science on important societal problems. A national and international resource founded in 1954, CASBS convenes collaborative teams of researchers and practitioners that cut across the disciplinary boundaries of the social and behavioral sciences (anthropology, economics, history, political science, psychology, and sociology) but also the humanities, education, linguistics, communications, and the biological, natural, health, and computer sciences. The Center has a distinguished history of fellowship support for individual scholars and research projects through its renowned single-year residency program and its convening of multi-year collaborative projects with dynamic teams that are both interdisciplinary and inter-sectoral. It attracts world-class academics, industry leaders, and policy makers and analysts from the public, nonprofit, and private sectors. The Center annually hosts approximately 45 fellows, plus visiting scholars, research workshops, and public symposia. https://casbs.stanford.edu
CASBS, sitting on a bucolic hill above Stanford University, is comprised of 11 buildings spread across the hilltop. It has over 23,000 total square feet of indoor space (offices and meeting space) and outdoor meeting space.
The Center seeks an experienced candidate for the position of Facilities Coordinator. You will report to the Associate Director and play a key role in the daily maintenance and care of the facility, in facilities project management, and coordinating facilities arrangements for research workshops and special events. In addition, you will coordinate with the Dean of Research Facilities Director for training, projects, and a few various items.
You will perform specialized, diverse work activities in smaller occupancy buildings; coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. This is an individual contributor role.
In this role, you will:
Serve as property operations / maintenance point of contact for facilities' issues in buildings; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment).
Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics to avoid conflicts.
Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
Implement facility security programs by developing procedures/practices, distributing keys, providing building and gate access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
Organize and maintain storage facilities.
Oversee small fleet of vehicles (pick-up, electric cart), including arranging for regular maintenance.
Other miscellaneous duties as assigned.
*Please note this position may require the following:
Requires 24-hour response availability seven days per week for emergency situations.
Ability to work flexible shifts (occasional evening and weekend hours) to accommodate events.
Work frequently outdoors.
May be exposed to noise > 80dB TWA.
May working at heights 4 - 10 ft.
To be successful in this role, you will bring:
Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience.
Analytical skills to analyze and track complex space, equipment and financial data.
Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Working knowledge of email and applications such as Excel, Word, PowerPoint, Project.
Experience working with internal and external vendors and services contracting.
Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.
Evidence of personal skills that include written and oral communication, effective interpersonal skills including tact and diplomacy, and effective problem-solving skills.
Reliable, self-motivated, and adaptable.
Demonstrated ability to work under minimal supervision.
Certifications and Licenses:
Valid California Non-commercial Driver's License.
In addition, preferred requirements include:
Experience with Stanford University operations (Buildings and Ground Maintenance) and systems.
Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without charging the general nature and scope of the job or level of responsibility. Employee may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information
Location: Dean of Research, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.