Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first and largest cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
TheOffice of Graduate Education(OGE)and the Office of Education & Training(OET)at the Fred Hutchinson Cancer Research Centerareseeking afull-timeProject Coordinatorto assistwith providing compliant and effective administrative supportfor Fred Hutch graduate programs andtraining grants.
Office of Graduate EducationAdministration
CoordinateFred Hutch graduate courses, includingupdating course catalogues and flyers, reserving classrooms, facilitating add codes and course evaluations.
Coordinate components of thebusiness administration shared services, providing financial and transactionsupportfor graduate student employment, partnering with administrators from ~60 labs across all Scientific Divisions, Human Resources, the Office of Sponsored Research and University of Washington departments and programs. On- and off-boarding, processing payroll, tuition, insurance, staff assignments and reimbursements for ~130 students.Keep internal tracking and databasesup-to-date.Ensure compliance with policies relating to Fred Hutch & UW students, UW, NIH and Fred Hutchsalary, tuition, and benefits levels.
Assist with the preparation of biannual Fred Hutch accreditation application with Washington Student Achievement Council.
Perform administrative responsibilities including scheduling meetings, seminars, conference rooms and auditoriumreservations;processing travel reimbursements, honorariums, and check requests.
In coordination with HR, arrangetravel, logistics and material shipments for Fred Hutch participation in outside educationalnationalconferences(~4 annually).
Update and maintainthegraduate student program websites (internal and external).
Coordinate data collection efforts for theCoalition for Next Generation Sciencesefforts.
Other tasks as assigned.
Training Grantsand Office of Education & TrainingAdministration
In collaboration withthe Program Manager andtraining grant administrators, assistwiththepreparation of new, competing and non-competing training grant applications and renewals.Gather informationand datafor these submissions from faculty, students andUW/Fred Hutchdepartments.
Assisttraining grant administratorswithtraining grant websitecreation andmaintenance.
Schedulequarterly Training Grant Peer Group meetings.
Provide logistical support fortraininggrantand OETactivities, such as symposia, presentations andworkshops
Bachelors degree required or equivalent experience with a minimum of3years of progressively complex administrative experience
Proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions
Experience planning workshops and events
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Basic budgetary knowledge (ability to reconcile, report budget information, etc.)
Prior experience or exposure to grant writing/applications including the knowledge of Uniform Guidance and government funding rules
Ability to edit SharePoint sitesandbasic webpages
Knowledge of Fred Hutch funding rules and policies
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.