Proactively coordinates logistics of meetings, events and travel on behalf of the assigned team.
Prepares and revises agendas, charts, and other materials for meetings and presentations and proposals.
Analyzes and synthesizes data to prepare custom and ad hoc reports, spreadsheets, graphs and charts for metrics, presentations and meetings. Generates accurate mail lists, email lists and specialized distribution lists as needed. Maintains team data necessary for review.
Compose and edit correspondence and other documents for delivery internally (e.g., MBSD, UCM) and externally (e.g., donor acknowledgements, correspondence for leaders and volunteers within the primary strategic constituencies). Proofreads and copy-edits documents such as reports, letters, memos, analyses, etc. They track the progress and process of acknowledgement letters to ensure timely and accurate acknowledgement. They participate in the MBSD Review process.
Monitor gift reports and alerts the team to charitable gifts made by key individuals, donors, volunteers, and/or UCM Trustees or as identified by the Managing Director.
Assist with preparation of the budget, coordinates expenditures, and monitors and reconciles accounts. May receive, process, and track bills and expense reimbursements, as needed.
Prepares gift allocation forms for gifts received by MBSD, and forwards the gifts and completed forms to Central Developmentâ™s gift processing office. Works with the Gift Management Specialist to identify correct accounts.
Processes invoices and reimbursement requests for fundraisers as requested by their manager.
Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts
Performs other related work as needed
A minimum of one year of work experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work
Experience with fundraising, contact management or other database software preferred. Experience working with volunteers
Experience planning and executing events
Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills .
Ability to manage confidential information with discretion and tact . Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and Access .
Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example.
Ability to work collegially and collaboratively in a team setting required. An exceptional work ethic and track record of personal initiative.
Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
Flexibility and adaptability to new programs in an emerging and changing environment required. Willingness and ability to travel to campus and/or non-campus locations for University business.
Willingness and ability to work evenings and weekends.
Cover letter (required)
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Internal Number: JR09506
About University of Chicago (UC)
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