Provides leadership and professional expertise by planning and managing the implementation of chapter internal events to generate revenue. Helps plan and implement donor cultivation events.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each of these essential functions at a satisfactorily level. Other essential and non-essential functions may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Develop annual Internal Event strategy, including goals, metrics and revenue/expense budgets for all internal events.
Manage annual budget for Internal Events, as well as budgets for each event, to maximize revenue and minimize cost without sacrificing quality.
Provide monthly reports detailing progress to event fundraising goals.
Work collaboratively with staff and volunteers to prepare all event correspondence including sponsorship packets, invitations, save-the-date cards, donor letters, corporate underwriting solicitations, acknowledgement letters, etc.
Tracks and provides timely moves management reports on sponsorship solicitations, ticket sales and auction donations.
Manage execution of sponsorship deliverables.
Implement procedures and timelines to plan and track event components to monitor progress, take corrective measures if needed, and ensure events’ successful completion.
Secure and negotiate contracts with event venues and vendors (space, accommodations, a/v, food, etc.).
Manage key relationships with vendors, venues, etc.
Set-up events in Raiser’s Edge, Sphere, NetCommunity, Luminate and chapter website.
Communicate with all internal and external event stakeholders including volunteers, employees, donors, sponsors and participants.
Secure in-kind donations for auctions. Manage all aspects of event auctions, including writing auction descriptions, assembling packages, determining bid structure, setting up auction platform, delivering auction items to successful bidders, and acknowledgments.
Solicit feedback from all stakeholders and completes a formal evaluation of each event with specific evaluations of volunteers’ usage and effectiveness, goals accomplished, overall event success, and issues that arose before, during and after the event.
Create and maintain an event improvement document citing areas for improvement in the next event and any solutions to issues that arose during the event in order to prevent repeat issues the next year.
Determine need for event-related materials including all promotional items. Solicit in-kind donations prior to spending chapter monies. Negotiate lowest pricing available and work within budget guidelines.
Collaborates with Marketing and Communication colleagues on the messaging, production and design of materials for each event, including web-based communication platforms.
Work with Finance and Operations team to coordinate recording and tracking of financial data.
Recruit and manage volunteer event committees.
Assign duties to volunteers, interns and other internal staff to ensure the expected outcome of the event.
Maintains high levels of effectiveness and efficiency for all internal events through monitoring both gross and net revenues from events.
Track and report all revenue and expenses following events to analyze the success of each event.
Helps plan and implement donor cultivation events.
Identify and communicate to chapter leadership all potential opportunities and/or relationships that will increase our chapter’s ability to raise funds and grant wishes.
Identify challenges and recommend solutions to senior leadership; balances competing priorities and works collaboratively with colleagues.
Adheres to all Make-A-Wish America performance standards and Make-A-Wish Mid-Atlantic internal controls, policies and procedures.
NON-ESSENTIAL FUNCTIONS & OTHER RESPONSIBILITIES
Other duties as assigned.
MINIUMUM REQUIREMENTS & QUALIFICATIONS
These describe the minimum level of qualifications needed for an individual to perform the essential functions of the position including education, licensure or certification, and any measurable, job-related experience.
Education: Bachelor’s Degree in Event Management/ Communications fields preferred
Experience: Three (3) years’ experience in a fast paced, high volume event logistics and fundraising role. Experience with virtual events a plus.
Computer/System Skills: Microsoft Office and Raiser’s Edge database management software.
Certificates, Licenses, Registrations: None
Other Requirements: Work nights and weekends as necessary to attend meetings and events. Must have access to reliable transportation and ability to travel to meetings or events at different locations.
KNOWLEDGE, SKILLS & ABILITIES
Skill in writing in a creative, descriptive, technical or factual manner; skill in writing, editing and designing a variety of materials.
Skill in developing project budgets and monitor expenditures.
Ability to solve problems and to think strategically and tactically about opportunities to raise funds, balance competing priorities and work collaboratively with colleagues.
Ability to be an effective manager; lead by example with a “can-do” work ethic.
Ability to maintain meticulous records of each event.
Ability to work with minimal supervision, ability to manage multiple priorities, and work in a deadline driven environment.
Ability to demonstrate a professional appearance and demeanor and work successfully with a wide variety of constituents including donors, board members, volunteers and consultants.
Ability to demonstrate a high level of integrity, trustworthiness, flexibility, compassion and humor necessary to address the practicalities of a growing nonprofit, along with the creativity and persistence required to elicit new thinking and change.
The physical demands noted below are representative of those that will be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex office administrative problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with Make-A-Wish managers, staff, customers, the public and others encountered in the course of work.
WORKING CONDITIONS & ENVIRONMENTAL FACTORS
Working conditions include the environmental and other conditions which might affect the desirability of the job.
Employees work under typical office conditions, and the noise level is usually quiet. In certain assignments, an employee may occasionally travel overnight and / or work at Make-A-Wish sponsored events.
About Make-A-Wish Mid-Atlantic
Since 1980, Make-A-Wish® has enriched the lives of children with critical illnesses. Our mission reflects the life-changing impact that a Make-A-Wish experience has on children, families, and communities.
Wishes are more than just a nice thing
A wish experience can be a game-changer for a child with a critical illness.
This one belief guides us in everything we do at Make-A-Wish®. It inspires us to grant wishes that change the lives of the kids we serve. It compels us to be creative in exceeding the expectations of every wish kid. It drives us to make our donated resources go as far as possible.
Most of all, it's the founding principle of our vision to grant the wish of every eligible child.
Wishes are more than just a nice thing. And they are far more than gifts, or singular events in time. Wishes impact everyone involved - wish kids, volunteers, donors, sponsors, medical professionals and communities. The impact varies. For wish kids, just the act of making their wish come true can give them the courage to comply with their medical treatments. Parents might finally feel like they can be optimistic. And still others might realize all they have to offer the world through volun...teer work or philanthropy.
Whatever the odds, whatever the obstacles ... wishes find a way to make the world better.
Together, we create life-changing wishes for children with critical illnesses. ”
— Make-A-Wish® Mission