Reports To: AI Chairman of the Board and Client Board of Directors
Supervises: Association staff members
The Executive Director serves as the chief staff officer of client partner. Working in conjunction with volunteer leadership and the professional management staff, the Executive Director is responsible for the overall oversight, management, and operations of the organization. In this capacity, the Executive Director provides fiscal and personnel management, develops effective relationships with key stakeholders and positively represents the association to all audiences.
The Executive Director maintains a high level of knowledge and extensive experience in managing associations, membership organizations and/or nonprofit organizations. The Executive Director shall demonstrate entrepreneurial business skills for the growth and development of client partner.
The Executive Director serves at the pleasure of the client partner’s Board of Directors in partnership with the Associations International Chairman of the Board. All functions performed by the Executive Director are carried out within parameters established by organization’s bylaws, strategic plan, annual budget, and other policies established by the Board of Directors.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Responsible for the oversight and effective execution of client programs, services, and events in line with the strategic plan or direction as established by the board.
Responsible for evaluating programs, services, and events, including annual conference, in partnership with the Board of Directors to determine effectiveness and alignment with ongoing strategic planning initiatives.
Responsible for sound fiscal planning and management in collaboration with the board leadership. This includes, but is not limited to, reviewing of organization financial statements on a monthly basis and sending to leadership with appropriate explanations on current financial health.
Responsible for creation and ongoing maintenance of annual budget including in partnership with AI finance team and client leadership.
Oversee appropriate fiscal management of The Foundation.
Oversee the effective administration and growth of the certification program, awards and scholarships administered annually.
In partnership with the Board President, and Board of Directors, create and manage an effective communications plan to keep leadership apprised of activities and key developments within the organization.
Oversee creation and management of organization marketing plan outlining communications, public relations, social media, and all other forms of connecting to members and outside constituents.
As part of the marketing plan, responsible for creating and managing ongoing and effective communication with members of the association.
Provides for the development of effective association communication vehicles (newsletter, weekly news briefs, reporting, etc.).
Communicate with members in a responsive and respectful manner, demonstrating sensitivity to member needs and interests, and exhibiting effective leadership qualities.
Maintains “partner” relationship with President and Board of Directors.
Maintains effective relationships within AI with Chairman of the Board and Senior Management Team as well as assigned mentor when relevant. The relationships will support understanding of appropriate communications between management company and board leadership on an ongoing basis.
Works in a positive and productive manner with the Board of Directors, responsive to board input and direction and offering sound advice and guidance.
Develops a relationship of mutual support with core and shared staff, providing effective leadership and foster high staff performance and morale.
Establishes and/or maintains sponsorship relationships to sustain non-dues revenue. This includes, but is not limited to, partnerships formed to support annual conference and events/programs throughout the year.
Establishes effective working relationships with other like-minded organizations as determined in partnership with board leadership, which reflect positively on and contribute to the association’s stature in the industry.
Serves as the association and foundation’s primary representative in the absence of the President as necessary.
Serves with the President as co-spokesperson to the media as determined by board leadership.
Serves as a facilitative leader for the Board of Directors and other volunteer leadership groups, offering recommendations, advice and counsel while consistently recognizing and adhering to the ultimate authority of the Board of Directors.
Oversee management of the board nominations process appropriately adhering to bylaws and leadership succession planning.
Provides strategic thinking, creativity, and planning to assist the board with vision and direction.
Employs effective leadership skills in the management of staff and contractors.
Maintains a positive and influential leadership profile within the industry.
Perform other related duties as assigned.
SUCCESS FACTORS/JOB COMPETENCIES
Communicate effectively and professionally, verbally and in writing, to a diverse audience.
Plan, organize and prioritize work effectively.
Assign and supervise work of others.
Demonstrate the highest level of ethical behavior.
Remain flexible in order to adapt to changes in work environment.
Study and apply new information and take initiative.
Excellent time-management, prioritizing, problem prevention and problem-solving skills.
Ability to find creative solutions to issues.
Work accurately with close attention to detail.
Initiative to complete a needed task, small or large.
Maintain confidentiality of sensitive information.
Work effectively, professionally, and tactfully with AI’s workforce, team leaders, senior staff, and outside companies.
Intermediate computer skills, including Microsoft Office, social media, AMS, and online collaborative tools (Basecamp, Smartsheet, etc.).
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by an employee in order to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job the employee will be required to walk; sit; use hands; use fingers; handle or feel objects, tools or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust/focus. Specific hearing abilities required by the job include the ability to hear and interpret words communicated over the telephone.
Work environment: While performing the duties of this job the employee may be exposed to weather conditions prevalent at the time. The noise level in the work environment is normally low moderate.
Minimum of 7-10 years of professional business/management, association management and/or nonprofit management experience.
Experience working with a volunteer, nonprofit, or not-for-profit Board of Directors.
Experience with sponsorship development, donor stewardship and nonprofit giving in a variety of forms (individual, organization, events, major, planned, annual, etc.).
Demonstrated leadership ability.
Public speaking experience.
Ability to travel frequently and work nights and weekends.
Bachelor’s degree in a business-related field from an accredited college or university.
Experience managing 501c6 organizations with a 501c3 foundation and components/chapters.
CAE Certification; CFRE Certification.
Master’s degree in a business-related field from an accredited college or university.
About Associations International
Associations International is a full-service association management firm providing services and support for international and domestic associations. Our large employee base and short client list means we can focus on the needs of each of our partner associations, helping them build their memberships, promote their missions, and support their value. Above all, we nourish their ability to grow.