Classification: Student Services III Department Name: AVP Enrollment Services Job Number: FP2020-696 Status: Priority Screening Deadline is Friday, November 13, 2020. This position is open until filled. Priority Screening Date: 11/13/2020 Recruitment Status:
Position Description: This is a full-time (40hrs/week) benefited position renewed annually dependent upon continued funding.
The University Corporation at Monterey Bay is an equal opportunity employer and committed to hiring personnel with competencies and experience related to the regional and State population.
The University Corporation at Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The Corporation is a nonprofit 501 (3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. The Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.
The Mentorship and Equity in Transitions to Achieve Student Success (METAS) grant funds a suite of interventions centered around peer and faculty mentoring that will support Hispanic and other low income students in securing high-quality undergraduate degrees that both prepare them for a changing workforce and provide them with the access into professional or graduate degree programs.
The METAS Project Coordinator & Cooperative Learning Center (CLC) Coordinator, under the general direction of the METAS Project Director and Co-Director with daily oversight for CLC activities provided by the Director of CLC, the incumbent will be responsible for METAS project coordination and grant administration; mentoring programs expansion and coordination, and Cooperative Learning Center program planning, development, and coordination.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
Project Coordination and Grant Administration (35%)
1. Oversee day-to-day program activities, including meeting as needed with appropriate faculty and staff, and report regularly to the Executive Team.
2. Convene and serve on the Executive Team and the Project Advisory Board.
3. Review the METAS performance metrics, in conjunction with the Institutional Research and Assessment Office (IAR) as needed, and report recommendations for adjustment to the
4. With the Executive Team, monitor expenses to stay within budget allocations.
5. With the Executive Team, coordinate monthly and annual progress reports based on grant performance metrics.
6. Prepare and regularly present to University administration progress and summary reports to monitor progress of project milestones and objectives to ensure they are completed on schedule. 7. Assist with record-keeping compliance, including effort reporting and participant consent forms in compliance with relevant policies and regulations.
Mentoring Programs Expansion and Coordination (15%)
1. Coordinate and oversee implementation of a suite of peer and faculty mentoring programs and establish learning outcomes for the mentoring programs.
2. Conduct institutional surveys to assess current mentoring practices for undergraduate research and non-research faculty/student relationships.
3. Assess current mentoring practices for non-research faculty/student relationships.
Cooperative Learning Center Program Planning, Expansion, and Coordination (50%) 1. Expand Cooperative Learning Tutor/leader hiring, training, and evaluation
a. In close collaboration with the Cooperative Learning Center (CLC) Director of Tutoring Services and staff, recruit from qualified tutors and leaders, training and evaluating hired
students in compliance with the unit 11 CBA.
b. Collaborate with CLC staff in coordinating, developing and facilitating training.
c. Supervise academic student employees at the Cooperative Learning Center.
d. Ensure staffing is consistent with student demand, monitoring usage to adjust schedules as needed, ensuring optimal use of available hours.
2. Program planning and development
a. Expand CLC tutoring support, including evening and weekend support.
b. Create and sustain a night-focused website for programming and schedule
c. Apply expertise in specialty and understanding of institutional needs based on changes to curriculum, student population, and METAS grant goals to make recommendations to
the Director of Tutoring Services regarding upper-division tutoring, program
development, and training.
d. Work in close collaboration with tutoring and SI program staff to strategize appropriate upper-division support in respective programs.
e. Attend CLC/tutoring services staff meetings.
3. Interaction with faculty and other campus constituents
a. Promote CLC through outreach efforts.
b. Work closely with departments and centers to develop and provide writing tutoring
support needed across the curriculum.
1. Promotes and maintains an atmosphere of excellent internal and external customer service within the department and the campus community.
2. Participants in workshops and conferences as needed.
3. Performs other duties as assigned.
PHYSICAL WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires working from home during campus remote operations, with all trainings, meetings, and delivery of services via phone or videoconference on a computer provided by the university/university corporation. Once returned to campus, a typical office environment with standard equipment and tasks. Position is required to work at a computer/video display terminal and desk for extended periods of time. May require travel between campus offices and off- campus locations. Must have own transportation, valid driver's license, and auto insurance. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (5-10 pounds); to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials.
Knowledge, Skills and Abilities: Interpersonal Communication: Excellent writing and oral communication skills. Ability to manage communication among team members, and reports progress out to key stakeholders. Ability to establish and maintain cooperative working relationships with students, staff, and faculty. Cultural Competence: Ability to relate with, and communicate with others from diverse social, organizational and cultural backgrounds. Ability to honor the culture of those you serve, and demonstrate cultural sensitivity in behaviors, communications and decisions. Facilitation Skills: Ability to facilitate meetings to ensure that face-to-face collaboration time is highly focused and productive. Ability to facilitate the day-to-day work and activities of a project team in ways that promote high levels of participation, engagement and shared success for everyone. Planning and organization skills: Ability to interpret and apply program rules and regulations; Ability to use initiative and resourcefulness in planning and implementing work assignments. Technical skills: Ability to reason logically; ability to collect, compile, analyze and evaluate data and draft reports based on data collection; Working knowledge of budget policies and procedures, and ability to perform standard business math, track financial data, and make projections. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and packages. Knowledge and understanding of Title V, E.O. 595, 665, 405, and CSUMB Admissions and Financial Aid policies.
Minimum Qualifications: Education and Experience
Equivalent to a bachelors degree from an accredited college or university and professional experience in areas related to university advising AND two years of professional experience in areas related to tutoring, advising, or other student support. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required experience on a year-for-year basis.
Possession of this knowledge and ability is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a job-related field may be substituted for one year of professional experience.
Experience managing academic and student support projects
Specialized Skills: Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
Preferred Qualifications: Masters degree from an accredited college or university. Two years of professional experience supervising students and with academic tutoring. Evidence of project management, and implementing data-based program improvement. Knowledge of Microsoft Word, Excel, and Access, and employee management databases. Demonstrated understanding of and commitment to the CSUMB Founding Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence.
Special Conditions of Employment: The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
All employees must be eligible for employment in the U.S.
This position is required to maintain confidentiality as outlined in the Department of Educations Family Educational Rights and Privacy Act (FERPA) and Californias Educational Code Chapter 13 regarding sensitive student issues. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
Compensation and Benefits: The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. The salary range for this position is $5,200 6,200 per month, dependent upon experience. This is an exempt position and as such is not eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA, 13 paid holidays per year and other benefits. University Corporation positions are at will employment.
Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.
Please note that CSUMB and the Corporation are working from home until at least June 2021 unless identified as an essential on-campus position.
A completed online application and resume must be received by Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center first floor ( map). For additional campus information visit CSUMB.edu. All employees must be eligible for employment in the U.S.CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
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California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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