Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.
Fred Hutch Global Oncology (GO), a Cross-Divisional program, has a mission to reduce the global burden of cancers, especially in low and middle-income countries, through the advancement of research and the development of new low-cost prevention and treatment strategies. A cornerstone of the program is a decade-long alliance with the Uganda Cancer Institute (UCI) that advances research, capacity building, and cancer care in Uganda.
The Seattle-based Finance and Administrative Manager manages the complex financial operations of the program and supports the programs overall administration as Vice President of the non-profit affiliate in Uganda, Hutchinson Centre Research Institute of Uganda (HCRI-Ug). With 2-3 direct reports, this position will report to the Global Oncology Managing Director and will work closely with all GO faculty and staff based in Seattle and Kampala and elsewhere to advances the programs international research, training and other Collaboration activities. The Finance and Administrative Manager will manage and administer all aspects of the programs sponsored and non-sponsored funding sources. This important position works with minimal supervision and is expected to use initiative and sound judgment in carrying out responsibilities while operating consistently and ethically within the mission and values of Fred Hutch.
General Program Administration
Advance the Global Oncology programs overall administration, supporting and representing the Managing Director within Fred Hutch and serving as a Board officer as the Vice President of the Hutchinson Centre Research Institute of Uganda
HCRI-Ug Board VP is one of the few designated authorized signatories for the institution and is expected to sign off on official contracts and other institutional documentation with frequency
As the VP primarily responsible for signing off on behalf of HCRI-Ug, this role is also responsible for ensuring organizational compliance when engaging in official contractual arrangements
Advance the Global Oncology programs overall administration, supporting and representing the Managing Director within Fred Hutch and serving as a Board officer as the Vice President of the Hutchinson Centre Research Institute of Uganda.
Oversee all aspects of the programs administrative, financial and overall business operations to efficiently support and facilitate the effective overall administration of the legal entity of HCRI-Ug
Partner with the Site Administrator of the Hutchinson Centre Research Institute of Uganda, Global Oncology Operations Manager, and other staff to advance research, training, and/or other collaboration priorities.
Strategic Financial Planning
Drive the financial analyses to support program leadership in implementing GOs strategy and scientific research agenda.
Collaborate with program leadership and Program Manager to monitor and report on the financial progress of GOs strategic plan and scientific research agenda.
Lead the preparation of materials to effectively convey GOs financial position and/or for program leadership communications with stakeholders (Center staff and executives, Board of Trustees, HCRI-Ug Board, etc.).
Spearhead short- and long-term special projects to support program leaderships informed decision making on GOs overall financial direction.
Preside over work force management, partnering with program leadership, faculty, and staff to assess needs to support a dynamic research portfolio.
In close collaboration with the Managing Director, oversee the programs recruitment, retention, and performance management processes for staff, liaising with relevant GO and HCRI-Ug managers and Fred Hutch human resources.
Serve as the programs subject matter expert on expatriate appointments
Oversee HCRI-Ug local payroll process, provide monthly final approval and guide HCRI-Ug administration and PWC efforts to identify and resolve any issues
Program Financial Management
Together with the Managing Director, liaise with and serve as a bridge with Center and Division staff on overall financial management of the program.
Lead the program-wide financial reporting and financial analyses for Global Oncology and HCRI-Uganda.
Lead the development of financial projections and forecasts for the program.
Oversee grant and contract acquisitions and renewals and the monitoring of existing grants and contracts including start-up, closeout, and annual progress reports.
Oversee and ensure accurate budgeting for all proposal and grant development.
Lead the annual non-sponsored budgeting process and manage the ongoing activities of these budgets including order approvals, cost transfers, and maintaining updated spending projections.
Serve as award and project administrator for the programs sponsored and non-sponsored budgets.
Oversee and ensure the high-quality work and training of fiscal staff in both Seattle and Kampala.
Build relationships with UCI finance and grants administration counterparts and strengthen capacity development in grants management in Uganda.
Financial Operations and Finance Policies and Procedures
Oversee the development of highly efficient and effective fiscal processes.
Advise the programs faculty and staff in Seattle and Kampala on the programs budgets and guide them on financial policies.
Oversee the financial management of HCRI-Uganda:
Timely monthly close process
Review monthly and FYE financials for accuracy and necessary adjustments
Review and approve expenses being purchased with non-sponsored funds
Support Fred Hutch Center Finance with annual HCRI-Uganda financial audits.
Ensure the Financial Operations Policy and Procedures Manual is kept current and implemented.
Develop expertise in and ensure adherence to Center and Division Finance systems, policies and processes.
Develop a thorough understanding of the Fred Hutch HARP and Hyperion systems and create new reports and tools in alternate programs (i.e. Microsoft Excel) as needed.
Liaise with Center and Division Finance related to the programs sponsored and non-sponsored funding; Works directly with the assigned Fred Hutch Financial Planning & Analysis (FP&A) contact to resolve questions and issues related to non-sponsored budgets as required.
Provide guidance to GO program staff on standard financial practices and Center/Division/program financial policies and procedures as needed; propose and draft new processes as needed for Seattle and/or Kampala, coordinating with relevant staff.
Bachelors degree required; masters degree in relevant discipline preferred
3+ years of management experience required, preferably supervising a team
6+ years of accounting or finance and/or operations experience, preferably in a research or not-for-profit environment
4+ years of experience working with grants/contracts, ideally in a research environment
Ability to build financial models and perform complex calculations in Microsoft Excel
Strong analytical skills with very high-level of attention to detail
Strong computer skills; proficiency with a variety of software packages including Microsoft Outlook, Excel, Word, SharePoint, Adobe Pro, WebEx and Skype
High level of diplomacy and professionalism
Strong oral and written communication skills
Must be collaborative and effective in managing relationships internally across Fred Hutch and also with external partners
Flexible with organizational change and growth
Self-motivated and able to work independently on multiple projects and communicate status of projects to key persons/decision makers on a proactive basis
Responsive and calm under pressure, willing to adjust work hours to meet deadlines/deliverables
Willingness to travel 10-15% of the time internationally. The position will require travel to Uganda and may require travel to other international and domestic locations.
In addition to the required qualifications, the ideal candidate will have the following characteristics:
Comfortable working in a fast-paced environment
Experience working with international partners across time zones
Experience working with partners in low- and middle-income countries
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and anti-racism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.