Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employeeswho bringdifferent and innovativeways of seeing the world and solving problems.Fred Hutch is in pursuit of becoming an antiracist organization.Weare committed to ensuring that all candidates hired share our commitment to diversity,antiracism, and inclusion.
Reporting to the Senior Operations Director, the Research Administrator, an essential part of the Stem Cell and Gene Therapy Program and of the Clinical Research Division (CRD) Administrative team, will work under the direction of the Program Head. Investigators within the Stem Cell & Gene Therapy Program conduct research using large and small vertebrate animals and infectious agents, as well as clinical trials requiring GMP, FDA and IND compliance. Responsibilities of the Research Administrator will include management and oversight for program finance and administration, grants and contracts, and regulatory compliance, as well as compliance with Center policies and procedures. The Administrator also plays an important role in staff recruitment, training and performance management.
Manage grants, contracts and research agreements awarded by a variety of funders including Federal agencies, private foundations and commercial enterprises
Ensure compliance with sponsor-specific reporting requirements, including tracking deadlines for progress reports, quarterly/annual financial reports and project closeouts
Establish and monitor budgets and spending, ensuring compliance with regulations/guidelines
Proactively communicating about issues or concerns that may impact successful completion of the research
Preparing regular, relevant and timely reports for PIs and the CRD regarding spending, staffing, and future projections
Monitoring program employees effort and salary allocation; assisting PIs with monthly effort reporting
Coordinating the preparation of new and renewal grant applications, reviewing application guidelines, communicating requirements to the PIs, and facilitating submission together with relevant departments in Fred Hutch administration
Serving as a liaison with administrative departments within Fred Hutch and at collaborating institutions, including the University ofWashington
Partnering with the University of Washington and other organizations on collaborative proposals, reporting, and budget management
Assisting Human Resources by providing documents for annual merit & performance evaluations, employee on- and off-boarding and international work visas when required
Preparing administrative documents and ensuring regulations are followed for Human Subjects, Vertebrate Animals, and Hazardous Materials research
Assisting laboratory personnel as needed with purchasing, shared resources access, and training requirements
Other administrative tasks needed to ensure an efficient and orderly research operation
BA in Accounting, Finance, Public Administration, or related field. Relevant experience can substitute for educational requirement.
Research Administrator III minimum requirements- Three years in pre-award and post-award grant and contract management
Research Administrator IV minimum requirements- Five years in pre-award and post-award grant and contract management
Knowledge of relevant regulatory requirements affecting sponsored research, and ability to apply this knowledge
Effective and professional oral and written communication skills, with the ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments while exercising sound judgement and discretion
Proficient with complex budget development and use of reporting tools
Proficient in fiscal and budgetary management
Advanced skills in Word, Adobe Acrobat Pro, and Outlook
Advanced skills in Excel including familiarity with pivot tables
Excellent time management and prioritization skills, with the ability to effectively manage multiple and competing demands
Demonstrated ability to function independently while exercising skill and informed professional judgment
Highly organized and detail oriented
Demonstrated ability to work successfully as part of a diverse team
Excellent written and oral communication skills and the ability to communicate effectively with personnel from a variety of levels
Strong organizational and problem-solving skills and the ability to manage competing priorities
The ability to work independently, soliciting direction or assistance from the Program Administrator as required
Experience in preparing and managing grants and contracts
Experience working in a research organization, a university/medical school setting, or other complex non-profit organization
A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through work at Fred Hutch is requested of all finalists.
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our HR Operations at HRops@fredhutch.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.