Grants Manager

PURPOSE OF POSITION:

The Grants Manager is responsible for providing management and coordination of the grants portfolio pre- and post- award. This position is responsible for coordinating the application process, grant kickoff and close out periods, and monthly monitoring for progress across fiscal, compliance, programmatic deliverables, communications, and operational aspects of grants. This coordination and support will extend to SHW’s contractors and subcontractors to ensure all named entities meet and/or exceed SHW’s contract requirements.  The Grants Administrator will execute complex duties with a high degree of independence and as part of a diverse team.

RESPONSIBILITIES: 

Routine Activities:

• Maintain database and files for all grants, agreements, contracts, and subcontracts, including reporting requirements and renewal deadlines
• Train and coach internal and external key personnel on how to effectively manage grants, including their fiscal and programmatic reporting requirements, scope of services, terms, and other related-activities, specific to each grant, as needed
• Participate in development of policies, procedures, tools, and communications for grant administration 

Funder Responsibilities:

• Coordinate and participate in all external funder audits, including preparation of pre-review materials and outcome / benchmark reports
• Oversee both external and internal funder reports as needed in preparation for timely and accurate submission
• Attend funder meetings, as needed 

Contracts/Grants Execution and Compliance:

• Review all awarded grants and contracts and support implementation for the full grant lifecycle
• Take a lead role in contract execution for new and renewal grants / contracts
• Coordinate planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, and communications with key internal and external partners
• Maintain all records on contract continuous quality improvement reporting and/or corrective action plans as it related to such contracts
• Coordinate with SHW Directors/Managers to oversee contractual requirements (services and outcomes)
• Coordinate with SHW staff to obtain data for all new and renewal grants as well as for other development projects, as needed
• Assist SHW in completion and submission of all portions of grant reports, quarterly monitoring and annual performance reports per individual funder requirements 

Other projects and duties as assigned.