Fiscal Management Associates (FMA) is a growth-oriented management consulting firm dedicated to building the capacity of the nonprofit sector. We partner with nonprofits, philanthropy, and government to help organizations attain operational excellence, ensure financial sustainability and effectively achieve their desired impact. Our collaborative approach includes client input and involvement at each stage of an engagement.
FMA is made up of a highly diverse team, coming from a wide range of cultural and economic backgrounds and representing a spectrum of experience, race, age, gender, ethnicity, ability, and sexual orientation. A Latina-founded and led organization, FMA draws upon its staff to deliver services that are sensitive to the needs and values of both nonprofit and funding organizations.
Our team works with leaders who are organizing youth movements, fighting against racial and gender inequities, using art for civic engagement, and providing fundamental services to those who need it most, to name a few. Our consulting and training services have consistently earned recognition for their pragmatism and relevance.
FMA is seeking a Consultant to join the newly formed Grants Management team, which will provide three levels of Grants support to FMA clients: Transactional, Managerial and Strategic support. You will play a key role in establishing and implementing policies and procedures for managing all aspects of government and private contracts, including start-ups, renewals, amendments, modifications, and closeouts across FMA clients. Additionally, you will support the build-out of the Grants Management team in the following areas: People, Processes, and Systems (all supported by FMA). You will also assist in identifying roles and responsibilities at each level of support, developing and implementing policies and procedures for the team, and identifying appropriate technology to automate and streamline procedure.
What You’ll Do
Maintain a calendar of grant reporting (programmatic and financial)
Maintain contractual records grant correspondence, subcontract information sheets, status reports and other documents for all grant funded projects.
Monitor ongoing compliance with funder regulations, and present possible instances of non-compliance to client for resolution.
Assist with the maintenance of salary allocations for grant funded positions, and review cost center charges for non-personnel spending.
Perform account analysis and propose Journal Entries for assigned contracts as part of the monthly grants close process.
Work proactively with program staff to understand changes in the program’s operations and initiate all budget modifications based on that discussion.
Support all aspects of government contract audits including pre-audit preparation of requested documents and supporting schedules.
Ensure the timely close-out of contracts including the submission of year-end modifications.
Who You Are
You have a minimum of 5 years of professional experience in Nonprofit finance management or related fields.
You have strong knowledge of federal, state and local government grant administration regulations including the CFR and Uniform Guidance.
You have a working knowledge of NYC contracts administered by the Department of Homeless Services; Human Resources Administration; Department of Health & Mental Hygiene; the Department for the Aging; the Department of Youth & Community Development; the Department of Education; and the Department of Housing Urban Development is strongly preferred.
You have a working knowledge of NYC & NYS grants administration portals, including HHS Accelerator, PASSPort, and Grants Gateway is highly desired.
You are experienced with non-profit accounting systems, Intacct (Sage) is a plus.
You can work independently and be self-reliant while still working effectively in a team environment.
You can effectively present information and respond to questions from groups of managers, clients, and other stakeholders.
You have a strong attention to detail and the ability to analyze data and communicate the results in a concise manner.
You can effectively handle multiple projects concurrently.
You are proficient in Microsoft Office products; Excel proficiency is a plus.
You are not required to live in New York, however, frequent travel into NYC may apply in the future.
Telecommuting is allowed.
Additional Salary Information: Our employees are encouraged and supported as they develop a broad range of skills through customized professional development and ongoing mentoring. We offer a highly collaborative environment, career enhancing work, competitive compensation, and full benefits.
About FMA - Fiscal Management Associates
FMA exists to build a community of individuals with the confidence and skills to lead organizations that change the world.
Since 1999, our dedicated consultants have served major foundations and nonprofit organizations nationwide and around the world by helping them develop the capacity they need to fulfill their missions more effectively and efficiently. Foundations routinely call on FMA to strengthen grantee operations and fiscal management, improve their own grant-making capacity, and increase the financial knowledge of their staff. Nonprofit organizations depend on FMA to offer advisory services and practical tools to surmount challenges and navigate significant decisions.
Drawing on a culturally and linguistically diverse staff, with experience across the philanthropic sector, we deliver services that are sensitive to the needs of both nonprofit and funding organizations. Our collaborative approach includes funder input and involvement at each stage of an engagement, and at the core of every project we deliver is our commitment to developing strong and trusting relationships between funders and their grantees.
From offices in New York, Chicago, Oakland, and Providence..., and Washington, DC, FMA provides services in three major categories:
Consulting & Advisory Services
FMA’s consulting services equip nonprofit leaders with the tools to monitor and manage financial performance and develop a culture of Operational Excellence. FMA’s experienced team of consultants can help establish the fiscal and operational infrastructure to support an organization’s operating needs and develop capacity for future growth.
FMA’s outsourcing services are custom tailored to efficiently execute the daily, monthly and quarterly accounting and financial management tasks that keep organizations focused on their programs. Our seasoned consultants bring clients the peace of mind and security of knowing their financials are compliant with stakeholder needs and their decisions are based on accurate, comprehensive, and easy-to-read financial reports.
Training and Coaching
FMA is a critical trainer to the nonprofit sector. Our coaches and trainers work with individuals; nonprofit boards of directors; executive, program, development, and human resources professionals; and foundation leadership and program officers.