Jacob’s Pillow Dance is seeking a full-time Director of Finance to join a dynamic, growing Business office at an internationally acclaimed dance center that is moving into a year-round structure.
The Director of Finance is responsible for overseeing all daily finance, accounting and reporting activities for an $8 million annual operating, and a varying capital budget of $1-10 million. The Director of Finance will ensure that Jacob’s Pillow has the financial systems and procedures in place to support effective program implementation, accurate reporting and efficient operations, as well as to conduct accurate and sound audits. They will work closely with department directors to understand how the scope of activities may affect the financial risks and opportunities of the entire enterprise.
Jacob’s Pillow has complex program offerings and diverse funding sources, including state, federal, corporate, and foundation grants, and multiple earned revenue streams. Knowledge and understanding of fund accounting best practices, current GAAP and Office of Management and Budget requirements for this role is critical, as is the ability to work closely with program directors and fundraising staff.
Manage and oversee all financial operations
Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
Maintain proper checks and balances; supervise control procedures
Monitor, forecast and ensure properly segregated cash balances to meet obligations
Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts and monitor variances
Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
Execute Jacob’s Pillow’s investment and commercial banking needs, under the direction of Deputy Director and Finance Committee
Oversee annual audit and liaise with Festival's independent auditors, subject to Board Audit Committee; oversee all registrations and filings
Liaise with Treasurer, Finance Committee of the Board of Directors and staff
Assist with production of grant proposal budgets and track the status of grant funds
Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long term cash flow projections, and other information, financial analyses and other reports as needed
Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Jacob’s Pillow’s financial status.
Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll
Manage accounting software, in tandem with IT Manager and fundraising database
Ensure daily reconciliation of development records of contributions, as well as timely preparation of financial reports for funders
Supervise all revenue recording and appropriate reconciliation to daily deposit records
Oversee monthly reconciliation of fund balance accounting
Oversee monthly endowment fund balance accounting
Ensure financial and tax compliance with GAAP and FASB standards
Manage payment of artist contracts, including charge-backs
HUMAN RESOURCE ADMINISTRATION:
Work with Human Resources Manager to monitor and supervise onboarding and compliance paperwork
Oversee time sheet approval and payroll processing
Assist with employee benefits administration
Advise on legal and compliance matters, in tandem with Deputy Director
Manage insurance coverage and case administration
Manage State nonprofit registrations
Supervise office management including reception, phone answering, office supplies, and mailroom activities
Oversee State and Local government tax, registration, and compliance issues
Bachelor's degree from four-year college or university in accounting or related financial field; minimum seven years of related management experience.
Thorough knowledge of generally accepted accounting principles; fund accounting, auditing, fiscal management; automated accounting systems and data processing inter?relationships.
Relevant finance and accounting experience in a nonprofit organization.
Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing, and to establish and maintain cooperative relationships with those contacted in the course of work; strong work ethic, commitment to accuracy and a team player.
Demonstrated success in communicating effectively orally and in writing.
intermediate to advanced knowledge and application of word processing, spreadsheet and presentation computer software in a P.C. environment.
Advanced knowledge of databases and experience with general ledger software.
Ability to solve complex problems within standardized policies and procedures.
Experience leading a comprehensive budget process, and development of dashboards and other analytical tools.
Experience in a performing arts or cultural organization.
Advanced Finance degree, MBA or CPA certification.
Systems conversion experience.
SKILLS & QUALITIES
Requires independent initiative under general supervision.
Ability to effectively relay information and respond to questions from internal staff.
Requires well-developed interpersonal communication skills, tact and diplomacy to develop and maintain effective internal customer service.
Telecommuting is allowed.
Additional Salary Information: Negotiable
Internal Number: PillowDoF
About Jacobs Pillow Dance Festival
Founded in 1942, Jacob’s Pillow is the largest, longest running, and most comprehensive dance festival in the United States. Animated by its mission “to support dance creation, presentation, education, and preservation; and to engage and deepen public appreciation and support for dance,” The Pillow strives to identify outstanding new voices, showcase a wide spectrum of mid-career artists, and provide an artistic home for a handful of the most exceptional artists who return to the Pillow again and again to develop and present their work. In additional to its annual Festival featuring 65 national and international companies on three stages, the Pillow hosts companies and choreographers in the Pillow Lab, a comprehensive residency program for the creation of new work; runs a world renowned School for young dancers and choreographers; strives to build deep and relevant connections to local residents, artists, and stakeholders through a robust community engagement program; brings dance into local schools and communities; and is home to the Jacob’s Pillow Archives, which hold more 53,000 catalogued items such as rare films, photographs, documents and memorabilia, and extensive records o...f all the activities that have occurred at the Pillow since Ted Shawn founded it in 1933. Jacob’s Pillow has been described as “the hub and mecca for dancing in North America” (Time) and “the dance center of the nation, possibly the world,” (The New York Times). For its contribution to the cultural life in America, the Pillow was named a National Historic Landmark in 2003—the first and only dance entity to achieve this honor. In 2011, President Barack Obama honored Jacob’s Pillow with the National Medal of Arts Award in recognition of the Pillow’s “outstanding contributions to the excellence, growth, support, and availability of the arts in the United States.”
Jacob’s Pillow is committed to providing an inclusive, diverse, accessible, and equitable environment that cultivates the celebration of the art of dance and its positive impact on communities. Jacob’s Pillow’s mission is to support dance creation, presentation, education, and preservation; and to engage and deepen public appreciation and support for dance. Organization-wide values include inclusion, leadership, integrity, flexibility, partnership, and sustainability.
Jacob’s Pillow is a registered 501(c)(3) not for profit organization that provides equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status, or any other basis prohibited by state or federal law. This policy also prohibits employees from harassing any other employee for any reason including, but not limited to, race, religion, sex, national origin, age, or disabled status.