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The Program Manager will play a pivotal part in supporting individual and shared capacity building for the Intermediaries for Scale work at Tides. The position reports to a Senior Advisor on the Special Initiatives team and works closely with a consultant, who serves as a strategic advisor to Tides. This role will be responsible for overseeing day-to-day project management for technical assistance engagements and the capacity building strategy in general, supporting advisory group coordination, and liaising with BMGF and other initiative partners.
This is a new, full-time position anticipated to start late-July or early-August 2020 and last approximately 24 months, ending in June 2022. The position is contingent on grant funding, which is expected to be finalized in July 2020. Employment beyond the grant term is dependent on continued grant funding and project needs.
This position is based in San Francisco or New York in any anticipated return to work scenario. Full-time remote work may be considered for well qualified candidates, with preference for those located in the Washington, DC area. No travel is expected in 2020 due to the pandemic, and Tides will closely monitor the need for domestic travel beyond this year.
Essential Duties and Responsibilities
Project Management and Strategy Support - 45%
Develop and manage project plans and workflow processes.
Serve as a point of contact for technical assistance (TA) providers. Support vetting and selection of TA providers while applying a diversity, equity and inclusion lens. Lead RFP development, proposal review, and development and implementation of an onboarding process.
Manage day-to-day coordination of TA engagements and providers, including overseeing consultant contracts and payments, and tracking technical assistance budgets.
Manage scheduling, logistics, and follow-up for one-time and recurring meetings.
Support participant communications, speaker coordination, and logistics for virtual and in-person events, such as trainings and workshops.
Support grant management, including monitoring grant requirements and deliverables and drafting reports and other materials as assigned. Support Senior Advisor in overall budget tracking.
Support the development of capacity building strategy and materials.
Advisory Group Support and Coordination - 40%
Support the identification and onboarding of advisory group members for 3-5 advisory groups operating at one time.
Develop advisory group roles and responsibilities and other guidelines and materials.
Serve as a point of contact for advisory group members. Manage scheduling, logistics, and follow up for advisory group meetings.
IfS Partner Coordination - 15%
Build and maintain strong working relationships with intermediaries and initiative partners, including BMGF, Catalyst:Ed (network manager/individual capacity building partner) and AIR (IfS learning partner), as well as other groups that may be involved in the IfS work over time. Serve as a point of contact for intermediaries and initiative partners.
Support coordination activities, including participating in partner meetings and developing/contributing to coordination planning documents and activities.
Elevate learnings and insights to share with initiative partners and inform strategy.
Education and Experience
B.A./B.S. or higher degree. Equivalent and/or work experience may be substituted.
4-6+ years of experience of relevant work experience in nonprofit or higher education operations/project management, client-focused consulting or other relevant roles.
Experience managing contracts and vendors highly preferred.
Interest or experience in higher education administration or policy, organizational development, and/or capacity building preferred.
Professional, volunteer or lived experience in supporting first generation college students, Pell Grant recipients, non-traditional students, community college or transfer students, or students identifying as a member of historically underrepresented communities is particularly valuable.