The Oregon Coalition Against Domestic & Sexual Violence (OCADSV) is a feminist statewide nonprofit corporation comprised of 51 member programs. We offer a number of support services to providers and community partners including systems advocacy; the development and distribution of funds; information, referral and technical assistance; training and education; and shaping public policy around intimate partner violence, sexual violence and stalking. OCADSV was formed to support grassroots efforts to pass legislation important to the anti-violence movement, such as the landmark Oregon Abuse Prevention Act and the Rape in Marriage Law. OCADSV facilitates excellence in training, advocacy and support to programs.
All OCADSV-sponsored worksites are fully wheelchair accessible; and compliant with COVID-19 social distancing guidelines. We strive to provide a healthy worksite for everyone.
This position reports directly to the Organization’s Associate Director and is responsible for the majority of the Organization’s Accounting and Finance functions with support in Human Resources and IT functions.
Records all daily, weekly and monthly accounting transactions, including month-end and year-end accruals for preparation of monthly financial statements.
Ensures correct and timely accounting of all revenues and expenditures.
Records all bank deposits/cash receipts.
Prepares monthly bank reconciliations.
Prepares month end journal entries and reconciliations of balance sheet accounts including prepaid expenses.
Reconciles and assists Associate Director in the collection of annual Membership dues.
Monitors bank account cash levels and reports to the Executive Director the Organizational cash needs.
Responsible for the collection of timesheets, preparation of the monthly payroll, transmission to Paychex, preparation of payroll journal entries.
Maintains W-9 forms for independent contractors and ensures proper and timely 1099-year end reporting.
Provides professional expertise on the development of accounting and administrative policies and procedures to ensure proper internal controls, management reporting and financial accountability.
Works closely with Executive Director and legal firm on personnel HR policies and procedures and compliance with BOLI, DOL and other labor laws.
Works with Executive Director to maintain personnel files and ensure that proper documents are maintained in the files and that the files are stored in a secure manner.
Conducts new hire meetings to complete benefits enrollment, new hire paperwork package and establish personnel file.
Responsible for the proper posting of the most current wage and hour rules (Federal and State), FMLA, FLA, EEQ, OSHA, Workers compensation compliance, and Job Safety and Health.
Writes all checks for Executive Director and Associate Director signature and enters all disbursements into the accounting system.
Maintains proper records for SIMPLE IRA to comply with IRS regulations and processes employee contributions monthly and employer matches.
Prepares workers compensation insurance payroll reports and coordinates audits by workers compensation insurance carrier and NCCI.
Prepares spreadsheets for allocating annual budget amounts to individual months and accurately records monthly budget amounts in the accounting system.
Prepares all supporting workpapers for the annual audit and related tax returns and interfaces with the outside audit firm during audit fieldwork.
Prepares all applications and supporting workpapers for the annual liability and workers compensation renewal.
Assists the Executive Director and Associate Director with local, county, state, etc. audits.
Assists the Executive Director with annual liability insurance renewals.
Assists the Executive Director and Associate Director with the annual employee benefits renewals.
Other duties as assigned.
Reviews the monthly billing of government contracts prepared by the Associate Director.
Trains staff and managers on the proper coding of invoices and check requests.
Prepares ad hoc reports and analyses as needed by the Executive Director.
Assists the Executive Director in preparing the annual budget.
Assists the Associate Director with coordinating contractors for computer and phone systems maintenance and repairs.
Coordinates the proper storage of organizational records and manages maintaining records or destruction according to organizational policies.
Maintains Accounting and Finance policies for the Organization to follow.
Assists Executive Director with the updating of Employee Handbook.
Assist Executive Director with financial presentations to the Board of Directors
Thorough working knowledge of GAAP accounting and not-for-profit accounting. Working knowledge of Microsoft Office, primarily Excel. QuickBooks experience helpful but not necessary. Ability to focus and work in an active fast paced work environment. Ability to oversee and safeguard confidential and sensitive information. Ability to communicate and work in a collaborative manner with other staff, contractors and agencies. Ability to work independently and meet deadlines. Ability to read, write, and communicate in English.
Minimum of four-year Accounting degree, CPA Certification or equivalent, and 5 years not-for-profit or other relevant experience.
This position will work in a traditional, but fast-paced setting. Must be able to sit for prolonged periods of time working in front of a computer monitor. Must be able to work under deadlines and under stress inducing conditions.
People of color and people from historically marginalized communities are strongly encouraged to apply.
THE OREGON COALITION AGAINST DOMESTIC AND SEXUAL VIOLENCE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORKFORCE DIVERSITY.
About Oregon Coalition Against Domestic & Sexual Violence
The Oregon Coalition Against Domestic and Sexual Violence is a non-profit, feminist organization that was founded in 1978. The member programs that serve survivors of domestic and sexual violence in communities across the state comprise the core of the Coalition.
As an organization, the Coalition's efforts have been directed toward providing training and technical assistance to local crisis centers and communities; engaging in systems advocacy; and supporting multi-disciplinary efforts to develop effective agency practices.
These activities promote the awareness of sexual assault and domestic violence, enhance systemic responses to victims and their families, and support innovative approaches to ending domestic and sexual violence.