As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Daniel J. Evans School of Public Policy & Governance, a top ranked public policy school, serves over 500 students in three graduate degree programs: Master of Public Administration, Executive Master of Public Administration, and Ph.D. in Public Policy & Management. The school is defined by a tradition of rigorous study, innovative research, and a commitment to public service. Our graduates and faculty provide the ideas, expertise, and leadership that guide government agencies, nonprofit organizations, and private companies around the country and throughout the world.
The Evans School of Public Policy & Governance has an outstanding full time opportunity for an Assistant to the Dean.
The Assistant to the Dean provides executive-level support to the Dean of the Evans School and, as such, helps the Dean to fulfill the goals of Evans School through the support of faculty, staff, and students; continual improvement of existing programs; development and implementation of new initiatives; and strengthening and extending relationships across campus, community, and national partners. The Assistant additionally supports the Dean’s own scholarly and professional obligations, including presentations and speeches, articles, and other publications. Working closely with the School’s senior staff leadership, the Assistant helps to contribute to the growth and success of both the School and the University.
Most critical in this role are one’s ability to 1) demonstrate strong writing through professional and sensitive correspondence; 2) ensure that all official obligations are met and materials are prepared to meet commitments; and 3) exercise judgement in screening and prioritizing all emails, meeting requests, and obligations of the Dean.
Play critical role in managing the email correspondence of the Dean, including tracking important inquiries, time-sensitive requests, and calendar items.
Hold primary responsibility for management of the Dean’s calendar, demonstrating strong working knowledge of the Dean’s strategic priorities.
Prepare meeting materials in advance to ensure the Dean is prepared for meetings and events.
Manage all necessary logistics for meeting management.
Independently screen and prioritize all meeting requests and ensure Dean is fully briefed on agenda items and has received all required materials.
Research and prepare all necessary briefing documents for the Dean.
Exercise a high degree of judgment and confidentiality in communicating with constituents.
Respond to meeting requests in a timely, personable, and accurate manner.
Skillfully refer internal and external inquiries, comments, and challenges to the appropriate area/person.
Answer substantive questions and routinely provide information to the Offices of the President, Provost, Vice Provosts, and other Deans as well as gather information, discuss policy matters, and respond to inquiries and requests with diplomacy and confidentiality.
Independently compose and distribute general correspondence, develop written drafts of agreements, letters of nomination, and other materials.
Edit and review reports and other materials for policy consistency, administrative and code compliance, accuracy, style, and tone.
Support the Dean in fulfilling their responsibilities to both internal (UW) constituents as well as external requests/obligations.
In coordination with the School’s Assistant Deans, develop policies and procedures and provide oversight to ensure the successful day-to-day operations of the office; create new program proposals to advance the strategic goals of the School.
The Assistant to the Dean manages the operating budget for the Office of the Dean as well as all purchasing, travel and related activities for the Dean, with primary oversight handled by the Assistant Dean for Finance and Administration.
Provide project management for specific projects as requested by the Dean, including meetings, events, and the development of school policies.
Manage and organize special projects of significant size and scope for the Dean's office; investigate, analyze and summarize key information for Dean's review; advise on courses of action.
Independently analyzing and handling issues and projects, and resolving and/or advising the Dean to take the appropriate action; track and follow up on projects and issues to ensure resolution and completion; provide status reports as requested.
Perform research and analysis to advance the strategic goals of the school.
Organize and execute specific events as requested by the Dean, including student/Dean events and faculty/Dean events.
Staff the Dean as needed in meetings and presentations.
Manage travel arrangements for the Dean and those who travel with the Dean.
Develop travel itineraries, and complete and process Travel Expense Vouchers for timely reimbursement.
Receive and submit the Dean’s requests for reimbursement of expenditures for School expenses.
Answer Dean’s office phone; respond to requests for information and refer callers as appropriate.
Other duties as assigned.
Bachelor's Degree in Public Administration, Business Administration or related field and three to five years of administrative experience or equivalent education/experience.
Ability to work independently, problem-solve, take initiative, set priorities, handle multiple projects and exercise good judgment in a fast paced, deadline driven environment in an organized and professional manner.
Highly skilled with Microsoft office products. Must be comfortable working with and producing materials for a variety of digital devices, such as laptops, tablets, and smart phones.
Strong interpersonal skills and an ability to communicate effectively in writing, by phone and in person.
Must be able to produce clear, professional written communication.
Demonstrated ability to work well with multiple people and people from diverse backgrounds.
Demonstrated attention to detail.
Dependability, diplomacy, discretion, and a sense of humor.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience in higher education organizations or the public sector.
CONDITIONS OF EMPLOYMENT:
The schedule of this position is 8am – 5pm, Monday – Friday. The position may sometimes require work that goes beyond the normal workday/week.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.