POSITION STATUS: Full-Time, salaried, exempt employee. Yearlong position.
BENEFITS AND COMPENSATION: Salary dependent on experience, please include your salary requirements in your application. Competitive benefits package includes sick days, personal days, vacation, medical and retirement benefits.
SUMMARY OF POSITION:
FASPS seeks a Chief Operations Officer and Chief Financial Officer (COO/CFO) to start in July 2020. This is a tremendous opportunity to be an integral part of a strong and positive leadership team in a thriving, vibrant independent school. Reporting to the Head of School and working closely with the leadership team and the Board of Trustees, the COO/CFO is responsible for all aspects of operations and fiscal management at the school. The COO/CFO manages a team of 12 people and has responsibility for the Business Office, Human Resources, Office Management, Reception and Health Aide, Buildings and Grounds, Food Service, Technology, Transportation and Safety. The successful candidate will have a comprehensive knowledge of the entire functioning of the School, a strong accounting / financial analysis background as well as understanding and skills in all aspects of human resources, facility management, maintenance, and technology.
In partnership with the Head of School and other members of the School’s leadership team, (including Head of the Lower School, Head of the Middle School, Directors of Admissions, Development, Communications and Auxiliary Programs), the COO/CFO plays a key role in the development and execution of strategy to ensure the finance and operations of the School support its mission, vision and core values.
Work closely with the Head of School to develop and implement annual and long-range budgets and financial plans.
Regularly meet with the Board Treasurer to set agendas for Finance Committee and Investment sub-committee meetings, and to ensure the Board has relevant and current financial information.
Maintain accurate financial records, prepare financial statements. Ensure that the School’s leadership is kept updated regarding the School’s financial position, including identification of emerging issues.
Supervise the work of business office employees and use of standard accounting and bookkeeping procedures, to keep an accurate continuous record of the cash and financial position of the School, manage the financial operation of the School so that the institution remains financially stable.
Approve all financial obligations; execute leases, loans, real estate transactions, contracts and other actions requiring a commitment or receipt of financial resources.
Maintain appropriate levels of insurance to protect the property and to cover the liability of the School.
Initiate and maintain an inventory of the School’s assets and monitor maintenance and depreciation of all School property.
Coordinate relationship with the School’s independent auditors and supervise preparation of work papers for annual audit. Respond to auditor’s administrative recommendations in management letter.
Prepare financial records for annual independent audit and assist the audit team in preparation of the annual tax return, form 990, form 990T, and other returns including form 5500.
Proactively explore efficiencies to improve the School’s financial position
Coordinate with the School’s legal counsel to ensure that the School is in compliance with all of its actions and decisions.
Make recommendations and assist the Head of School with decisions regarding salaries and benefits, including the evaluation of support staff.
Maintenance of appropriate personnel policies.
Manage all human resource issues, employee contracts, employee benefits, including health insurance and retirement programs, and payroll.
Ensure all programs are in compliance with federal and state laws and regulations.
Facilities, Office and Transportation
Oversee all facilities management, including all building repairs, construction projects, moves, janitorial and custodial function, and relations with renting organizations and neighbors.
Oversee the purchase and maintenance of office furniture, equipment, supplies and systems to support the administrative and educational needs of the School, including telephone, mail, copy and fax equipment, computer hardware and software systems.
Manage risk at the School to ensure the safety of personnel and students in their use of the facilities
Assess the School’s transportation needs. Oversee the management of the School busses, bus drivers, and bus routes.
Oversee the hot lunch program
Oversee technology department with responsibility for all academic technology and administrative productivity technology.
Facilitate and oversee identification and implementation of technology solutions to improve administrative operation efficiencies. Including implementation of an integrated, automated financial management information system.
Provide advice on all matters to the Head of School and assist the Head of School in the formulation of overall organization objectives.
Work closely with the leadership team to develop and achieve strategic objectives in support of the School mission.
Management and support of the Business Office staff, Facilities, Office and Transportation staff, and Technology staff.
Communicate effectively and positively with all school constituents
Understand and support FASPS’ mission, vision, and core values and promote a positive image of the school.
Perform other duties as assigned by the Head of School.
Bachelor's degree required. Master's degree in Finances or a related field preferred.
8+ years of increasingly responsible professional experience in Finances.
Experience in private school environment or nonprofit organizations preferred.
Proven sound business judgment and overall financial acumen.
Knowledge of federal, state, and local laws regarding financial reporting for independent schools.
An understanding of the financial and strategic decisions that are encountered in a not-for-profit, educational mission-driven institution.
Experience and skill with advanced technology including data management systems, Office suite, accounting and fundraising software, etc.
The job requires an individual to be a strong role model for professional behavior and a strong leader.
Highly skilled in the following areas: communication, inter-personal/ relationship building, analytical/strategic thinking, organization, time management, delegation, problem-solving, conflict management, decision-making ability, ownership and training and development.
Proven people management skills
Excellent written and verbal communication skills, detail oriented.
Demonstrate flexibility and problem-solving skills.
Ease within a fast-paced work environment
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT:
Occasionally lift - up to 20 pounds.
Usually works in standard office conditions and environment but may also work in the classroom and outside on the playground.
May work at desk and computer for extended periods of time.
May stand for extended periods of time.
THE FOLLOWING IS REQUIRED FOR THE POSITION: (If not current, will be done at the school’s expense)
Negative TB Test.
MMR Vaccination certificate or valid exemption from MMR vaccination.
HIV/Blood borne Pathogens.
STARS 30-hour Child Care Basics Course (within first 6 months of hire).
APPLICATION: To be considered, please send a cover letter describing your interest in and qualifications for this position, a resume, and three professional references to Eric Thuau, Head of School at firstname.lastname@example.org. Applications that do not include these three items may not be considered for the position. No phone call please.
Our Mission: What We Do
We challenge students to excel academically and thrive in French, American, and international cultures.
Our Vision: Why We Do It
To inspire the next generation of global citizens to learn, understand, and act wisely in a multicultural world.
Our Core Values
The core values that guide our work and reflect what we strive to nurture in our students include: Excellence, Integrity, Cultural Agility, and Community
The French American School of Puget Sound is an equal opportunity employer.