Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy's Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science--from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.
Business Services provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by Chief Financial Officer George Clark, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Information Technology Division, and Procurement & Property Management Division. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $700 million annual budget.
The mission of the Procurement and Property Management Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory's operations and programs. Procurement and Property Management Division is responsible for the following:
Providing internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value", using best commercial practices;
Supporting the Laboratory's socio-economic programs by using reliable small, small disadvantaged, women-owned, service disabled veteran-owned, and HUB (historically underutilized business) Zone businesses;
Ensuring that acquisitions are conducted in compliance with the Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
The Procurement and Property Management Division has an opening for a Contracts Adminstrator. Pursuant to all provisions outlined in the Prime Contract as well as internal Procurement Operations Manual and Standard Work Instructions and under minimal supervision, the incumbent will be responsible for the procurement of advanced scientific instrumentation and a variety of goods and services through various contract types in a high volume environment. The incumbent will also be responsible for specification development, solicitation process oversight, proposal evaluation and selection oversight and preparation of contract award, contract closeout documents, contract administration functions including monitoring of progress and milestones, receipt of deliverables and invoice approval in coordination with the contract administrative representative and the contractors. Responsibilities shall also include identification and tracking of customer supplied or purchased property and maintenance throughout the life of the procurement/requirement. The selected candidate will have experience with federal contracting processes of the Federal Acquisition Regulations (FAR) and experience in successfully completing procurements of high value equipment on behalf of Department of Energy (DOE), or other federal agencies. Demonstrated ability to work with scientists and engineers to develop sound commercial documents for instrument specifications, solicitations and contract awards is highly desirable. Experience in procurement of instruments and equipment of equivalent value and complexity in medical, industrial or education/research fields will also be considered.
Essential Duties and Responsibilities:
Conferring with end-users on the products or services needed and related issues.
Setting up RFPs and RFQs in compliance with existing standard operating procedures and governmental (DOE) regulations.
Reviewing and assisting in the preparation of Statements of Work and Specification documents.
Negotiating the terms and conditions of the purchase; Negotiating final prices with suppliers; Securing approval of the final purchase as required; Approving purchases within established signature authority.
Ensuring that all purchases are in compliance with existing laws, such as the Service Contract Act and the Buy American Act.
Reviewing and approving invoices over $250k as per existing purchase orders or contracts; closing out contracts by verifying the receipt and placement of the purchased goods or services and the receipt of payment with various members of the procurement team.
Performs other duties as assigned.
Required Knowledge, Skills, and Abilities:
A bachelor's degree in a business or related field.
A minimum of ten (10) years directly related experience.
Candidate must be well versed and have an in-depth understanding of all principles of the procurement process in a government environment from inception of a requirement to the close out of the file, including but not limited to creation of the solicitation (RFQ/RFP), proposal evaluations and recommendations, cost and price justification/analysis, negotiations, drafting of contracts, and modifications/amendments along with written documented recommendation for award.
Thorough knowledge of the Federal Acquisition Regulations (FAR).
The successful candidate must possess a demonstrated ability to deal with project deadlines and risk significant procurements.
Ability to work independently on high dollar, risk and complex sub-contracts with extensive contracts administration.
Ability to anticipate and establish path to avoid problems in the procurement, and resolve underlying issues without management's guidance by using precedents and broad policies.
Must be proficient in Microsoft Office Word, Excel and Powerpoint.
Candidate must be self-motivated, resourceful and organized, taking ownership of all assigned work.
Preferred Knowledge, Skills, and Abilities:
Working knowledge of PeopleSoft.
Master's degree in business.
Certified Procurement Professional (CPP) or similar certification in government procurement practices.
Experience teaming with legal counsel, technical requestors and quality assurance personnel in a scientific or high tech environment is preferred.
Knowledge of Department of Energy Acquisition Regulations (DEAR) for cost type and fixed price contracts relative to non-commercial procurements.
Eexperience teaming with technical requestors in a scientific or high-tech environment.
Familiarity with the Service Act, Davis Bacon Act, EEO Compliance, Advance Notifications, Justifications for Non-Competitive Procurements, Buy American Act, Small Business Subcontracting Business Plans, Certificates of Cost and Data as well as standard and specialized terms and conditions.
Environmental, Health & Safety Requirements:
Ability to communicate verbally and hear, understand speech.
Ability to operate a computer keyboard.
Will require occasional travel in support of Procurement activities and small business activities.
At Brookhaven National Laboratory we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
Paid Parental Leave;
Swimming Pool, Weight Room, Tennis Courts, and many other employee perks and benefits.
Brookhaven National Laboratory is a multipurpose research institution funded primarily by the U.S. Department of Energy’s Office of Science. Located on the center of Long Island, New York, Brookhaven Lab brings world-class facilities and expertise to the most exciting and important questions in basic and applied science—from the birth of our universe to the sustainable energy technology of tomorrow. We operate cutting-edge large-scale facilities for studies in physics, chemistry, biology, medicine, applied science, and a wide range of advanced technologies. The Laboratory's almost 3,000 scientists, engineers, and support staff are joined each year by more than 4,000 visiting researchers from around the world. Our award-winning history, including seven Nobel Prizes, stretches back to 1947, and we continue to unravel mysteries from the nanoscale to the cosmic scale, and everything in between. Brookhaven is operated and managed by Brookhaven Science Associates, which was founded by the Research Foundation for the State University of New York on behalf of Stony Brook University, and Battelle, a nonprofit applied science and technology organization.