The Oregon Pediatric Improvement Partnership (OPIP) supports a meaningful, long-term collaboration of stakeholders invested in child health care quality, with the common purpose of improving the health of the children and youth of Oregon. OPIP staff and projects are focusing on building health and improving outcomes for children and youth by: 1) Collaborating in quality measurement and improvement activities; 2) Supporting evidence-guided quality activities; 3) Incorporating the patient and family voice into quality efforts; and 4) Informing policies that support optimal health and development.
This position is under the supervision of the Director of the Oregon Pediatric Improvement Partnership (OPIP). This position provides coordination across all OPIP projects which are grant and contract funded and focused on improving the health of children across the state. OPIP projects are community and population based improvement efforts that involve significant meetings with key stakeholders to obtain consensus, facilitate action, and to check in and support ongoing improvement. To support this work, this position will be responsible for the following:
Provide quality assurance in the execution of OPIPs portfolio of work
Participation in meetings with project collaborators and, when needed, develop proposed modifications to the project work plans
Support meeting project deliverables
Oversee and manage work activities of project partners
Manage and coordinate project level meetings that engage cross-sector stakeholders in facilitating and prioritizing improvements efforts that align with project success. Coordinate OPIPs Directors calendar to ensure that that sequential scheduling is conducted in way that aligns with project timelines, outcomes and project deliverables
Coordinate and manage research assistant and administrative support for project related activities
Coordination with Department of Pediatrics and OHSU grant administrators, business office, and research and grants department.
Provide Quality Assurance in the Execution of OPIPs Portfolio of Work - Within and across projects: Develop and manage individual project work plans and across project work plans for quality improvement and management efforts. OPIP usually has 2 large projects and 4-8 small projects going at one time. Evaluate workload allocation for team members and groups and redistribute as necessary. Serve as a key resource for OPIP health services and improvement research staff.
Resource Management: Collaborate with the OPIP Director and Senior Staff in the development of structure and resources allocations for projects. Meet regularly with the OPIP Director, PI of the grant and Senior Level staff to consider research project implementation logistics and to brainstorm creative solutions. Participate and lead the research team huddle. Identify and problem solve solutions when multiple project deliverables are due at the same time.
Attend meetings with project collaborators and, when needed, develop proposed modifications to the project work plans : Attend all required meetings with the project partners on the project work, gather key learnings, and summarize impact on project design and implementation. Where necessary, propose solutions to address barriers and to enhance feasibility of implementation. Serve as the OPIP connection to the state and local collaborating partners who are implementing the improvement efforts and then ensure appropriate
communication, delegation to OPIP staff, and assurance of management of required activities.
Support meeting project deliverables. Submit and maintain IRB review of the projects. Draft summaries of project level activities, learnings and barriers encountered. Develop efficient and standardized processes within project activities for OPIP staff leading the work to summarize the project activities and to meet grant and contract reporting requirements.
Oversee and manage work activities of project partners . Oversee, manage and coordinate all contracts and subawardee and the specific activities with the project partners. Oversee the development of the scope of work and implementation of these contracts and subawardee in a way that meets research requirements. Oversee and coordinate obtaining applicable business associate and data sharing agreements.
Manage and coordinate project level meetings that engage cross-sector stakeholders in facilitating and prioritizing improvements efforts that align with project success. Requires significant attention to detail, flexibility, logistic management and ability to lead coordination with a number of different partners and innovative calendaring solutions when conflicts arise. Requires knowledge of research partners, their roles, and the reason for the meetings as it relates to the project activities.
Coordinate and manage research assistant and administrative support for project related activities. This includes activities to support meeting, travel, and logistics for the project. This also includes expenses and expense reimbursement.
Coordination with Department of Pediatrics and OHSU grants and contracts staff on all aspects of the project management and coordination as it relates to those staff within DOP grant administration, business office, and research and grants department.
Requires a related Bachelors degree
Minimum of 5 years combined experience in grant/contract and project management.
Experience with meeting multiple deadlines within short time frame.
Experience with project management software programs.
Experience with an organization or projects that require this person communicate effectively, make independent decisions.
Proficiency in MS Word and PowerPoint.
Excellent management, interpersonal and administrative skills for assisting in the day-to-day operation of complex and multiple projects.
Excellent ability to manage a multi-factorial job.
Excellent organization and prioritization skills.
Ability to be flexible with multiple changes and strong brainstorming skills in creating solutions.
Strong communication skills.
Ability to thrive in an organization of passionate and busy people for whom this person is helping to manage projects on which they are working.
Masters level in Health Administration, Public Health, Public Policy.
Certification in Project Management.
Experience with managing child health care quality improvement projects.
Knowledge of grants administration for project focused on quality improvement or health services research within nonprofit or academic setting,
Passion and commitment to improving the health of children in Oregon.
Experience working a non-profit, mission-oriented organization that conducts multiple projects at the same time.
Passion and commitment to addressing social determinants of health in a pediatric population through addressing parental and community factors.
Knowledge of health care improvement and health care quality measurement for children and young adults.
Apply here online. Please be sure to upload a Cover Letter and Resume or CV.
Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or firstname.lastname@example.org.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm