The Communications Associate supports core functions of the department, including editorial, production, office operations, and special projects. Reporting to the director of operations, the associate will be responsible for a range of duties, including tracking stories in progress; copyediting, proofreading, and fact-checking as needed; and contributing to the development of story ideas. They will also assist in managing the operations of the department, including ensuring the timely processing of purchasing and freelancer and vendor invoices for the department. The ideal candidate will thrive in a fast-paced, collaborative, and solution-oriented environment. He or she will be eager to gain experience in a wide range of communication skills and must be motivated to meet a high standard of excellence and service to our clients throughout the Law School.
Editorial: Conduct research, fact-check, and proofread a variety of print and digital content. Write and edit short news stories, publications, and other content, as needed. Participate in story-planning meetings and brainstorming sessions, record items and outcomes, and follow up on next steps as necessary. Produce digital content using the school's CMS. Assist in a regular audit of Law School website content. Update the department's editorial style guide.
Project management: Assist with tracking project assets, including monitoring editorial and annual project calendars, communicating with stakeholders, coordinating the work of various contractors and freelancers and trafficking and tracking materials (photos, etc.) needed for various deliverables. Organize and maintain the Communications projects library of printed materials. Use project management software/tools to chart project milestones and track progress. Update, track, and share high-level departmental calendar of events, projects, and other essential dates and deadlines.
Office operations: Manages the administrative functions of the office. Develops and implements systems to ensure task completion, efficient workflow and proper record keeping. Ensures coordination and clear communication between all relevant parties. Propose and implement process improvements, and maintain institutional accounts and subscriptions. Serve as department liaison to the Law School's Business Office. Process and track department business transactions and expenses; communicate with vendors and freelancers to ensure timely and accurate issuing of contracts, invoices, and payments. Handle various other administrative needs as they arise.
Bachelor's degree in English, communications, journalism, or related field required
2-4 years of experience in a similar role, particularly in a communications, nonprofit, or higher education environment
Excellent written, verbal, and interpersonal communication skills
Must be able to manage multiple projects and work with a variety of clients
Top-notch copyediting and proofreading skills; familiarity with AP style a plus
Fluency with Microsoft Office and G Suite applications required
Experience working in InDesign, InCopy, Photoshop, and Drupal or similar web CMS platform a plus
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 505989
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.