The Paul H. O'Neill School of Public and Environmental Affairs at Indiana University is a professional school with 140 full-time faculty serving more than 4,000 students on two campuses in Bloomington and Indianapolis. Founded in 1972, the school was the first in the nation to combine public policy, management, and administration with environmental science. The O'Neill School provides international scope, influential research and focused opportunities for students to pair a comprehensive foundation of knowledge with hands-on experience in the field. Its more than 34,000 alumni work in the public, private and nonprofit sectors around the world.
This position oversees administrative and support functions for over 18 assigned O'Neill faculty. Serves as a resource on questions regarding policies and procedures. Prepares faculty requests for travel funds, and processes travel arrangements and necessary documents for domestic and international travel. Reserves flights and hotel rooms, and arranges for payment of conference registrations. Processes reimbursement requests for faculty and non-employees for out-of-pocket travel expenses. Places textbook orders with the IU Bookstore and requests desk copies for faculty and associate instructors from publishers and representatives. Orders books from outside vendors when requested. Schedules meetings for faculty and student groups, and arranges for attendees to participate by conference phone if needed. Reserves conference rooms or classrooms for meetings. Maintains faculty calendars using judgment to determine priorities and make changes, then schedules appointments and contacts participants. Assists faculty with reference letters, journal articles, and book chapters. Reviews materials for spelling, grammar, and content and prepares final documents. Provides support for assistant instructors when needed. Scans course materials and uploads to Canvas. Assists faculty with Canvas (sending email, recording grades) if requested. Relays directives, instructions, and assignments to faculty and students. Directs general public to appropriate staff, faculty member or department. Advises faculty, staff, and students on IU policies and procedures. Establishes and maintains hard copy and electronic filing system. Maintains confidentiality and sensitive documents. Serves as liaison with other departments and external entities. Coordinates activities and exchanges information.
High school diploma or GED and three years of office environment experience.
Full range of experience using computers, all office machines, telephones and video-teleconferencing equipment. Excellent customer service and interpersonal skills. Demonstrated competency in Microsoft Office Suite (electronic mail, word processing, spreadsheets, databases, graphics) and Adobe Acrobat Professional. Ability to analyze complex information and exercise independent judgment.
Salary Plan: SS
Salary Grade: 0F
Job Function: General Admin
This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.