The Executive Assistant – Association Services for the Florida League of Cities is a highly responsible administrative position dealing with complex and confidential information. The work involves public and interoffice contact, which requires tact and diplomacy. The position requires a thorough knowledge of the Associations’ policies and programs, and the ability to work independently with strong judgment and initiative.
RESPONSIBILITIES AND DUTIES:
Liaison/assistant to the associations managed under the Association Services Department. Duties include general administration of association business working closely with the Executive Assistants for each association. This position will be tasked with learning the fundamentals of all associations managed by the Department.
Further duties include communication with board of directors, committees and membership, with duties for regular communication, setting calendars for the officers and committees, conducting elections, committee work and coordinating communication with the Associations’ affiliates
Serves as one of the contacts for associations’ membership
Responsible for assistance with and preparation of board agenda material, president’s materials, speeches and travel, the Association’s annual budget and financial statements, and works with Accounting staff on audit
May attend board meetings and educational events with extensive staffing responsibility prior to and at meetings and conferences
Maintains all Association records
Schedules associations projects with FLC meeting planners, publications and related offices
Schedules and attends associations committee meetings via conference call.
Responsible for associations web sites and social media; some postings and editing shared with administrative staff
Researches information for boards and committees and prepares reports as requested
Maintains an appropriate level of confidentiality of processed information for Associations
Perform other duties as required
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of standard office procedures and equipment
Knowledge of the Associations, its governing documents, policies and procedures
Knowledge of municipal and county government, especially Florida
Ability to understand, interpret and execute complex oral and written instructions
Thorough knowledge of word processing, Excel, database management and other computer applications
Ability to exercise judgment and decision-making, especially in Executive Director’s absence
Ability to review contracts for content, execution and work with attorney on revisions
Ability to maintain confidentiality of Association’s sensitive subjects
Ability to manage multiple priorities under time pressure
Ability to communicate effectively orally and in writing, and to make presentations to boards and committees
Ability to establish and maintain effective working relationships with department directors, managers, affiliate staff, vendors, organizations, membership and employees.
TRAINING AND EXPERIENCE:
Graduation from an accredited college or university with a degree in Business, Management, Political Science, or related field with two years’ administrative experience; a high school graduate with minimum five years’ administrative experience; or a combination of training and experience.
**Please do not apply if you are a smoker.**
About Florida League of Cities
The Florida League of Cities is the united voice for Florida’s municipal governments. Its goals are to serve the needs of Florida's cities and promote local self-government. Florida’s city officials formed as a group of municipal governments for the first time in 1922. They wanted to shape legislation, share the advantages of cooperative action, and exchange ideas and experiences. Growing from a small number of cities and towns, our membership now represents more than 400 cities, towns and villages in the Sunshine State.