Cures Start Here. AtFred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Executive Assistant supports the Human Resources Senior Director and departmental Directors and represents the Human Resources office in interactions both internally and externally.In this role, the Executive Assistant will provide comprehensive administrative support to the Senior Director and departmental Directors including agendas, presentations, meeting materials, preparation of correspondence, and reports. The Executive Assistant will support calendaring, call and email management, travel planning, meeting planning, and special projects. An essential member of the Human Resources staff, the Executive Assistant will anticipate needs, clear obstacles, and identify opportunities to take ownership of tasks and projects. The Executive Assistant is expected to take initiative, proactively ask questions, execute core responsibilities collaboratively, and work well within a complex organization. Must maintain professionalism, show flexibility, handle multiple tasks and changing priorities, be customer service oriented, have a strong attention to detail, and remain composed under pressure of deadlines. The Executive Assistant must be able to effectively communicate the mission, values, and scope of the institution. The successful candidate consistently demonstrates discretion and good judgement when handling confidential and/or sensitive information.
Manage multiple constantly changing calendars for Senior Director and HR Directors by proactively anticipating needs.
Assist in the onboarding of new HR staff and maintain HR organizational chart accordingly.
Provide thorough and detail-oriented planning and support to executive-level meetings and special events including logistics, materials, presentations, taking minutes and follow-up on action items.
Provide concierge level back-up support to Vice President of HR.
Manage relationships with employees at all levels.
Draft power point presentations and correspondence.
Manage travel arrangements and itineraries.
Team support, including customer service, training, and project support.
Manage forwarded emails, taking responsibility for triaging priorities and responding directly in writing, in person, and by phone.
Other duties as required.
Bachelors degree or equivalent work experience.
2+ years working in an office environment
Proficiency in Microsoft Office Suite, with emphasis on PowerPoint.
Must be organized, detail-oriented and have experience in project coordination.
Able to triage/troubleshoot/respond with appropriate levels of urgency to situations which require quick turnaround/action
Demonstrated ability to work in a team environment managing multiple priorities.
High integrity and respect for confidentiality
Excellent verbal and written communication skills
Highly flexible and able to shift focus with ease
Proactive with a solution-oriented focus
Experience in the Human Resources field and passion for supporting employees highly preferred
Our Commitment to Diversity
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.