Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Shared Resources (SR) Administrative team provides Core facilities with business support in areas including: operations, fiscal management, billing, fund development, IT and HR.
The Administrative Coordinator works under the direction of the Director of Operations. It is a key administrative position responsible for supporting, organizing and coordinating activities for SR operations; which includes the Associate Vice President of Shared Resources, SR Core facility Directors and SR Admin and SR IT teams. This role requires strong organizational and time management skills, attention to detail, the ability to effectively prioritize shifting tasks and to build strong working relationships. Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.
Assist the Director of Operations and staff with the implementation and administration of institution and department projects/programs/initiatives, policies and procedures
Act as a liaison with Fred Hutch staff and outside individuals/organizations, answering questions and resolving problems with regard to the administration of the department/project(s)/program/initiatives
Assist with planning, production, printing and distribution of department communications including SR website updates, satisfaction surveys, Centernet articles, newsletters, emergency contacts, and manuals
Coordinate special events, tours, conference bookings, poster sessions and meetings
Coordinate personnel administration functions including submission of employment requisitions, salary administration, payroll processing, separations, coordination of performance evaluations, and complete various personnel forms
Perform administrative and clerical responsibilities including executive and administrative support; complex calendar management; scheduling meetings, conferences and seminars; agenda and meeting prep; composing memos, reports and minutes; establishing and maintain department files
Assist in the SharePoint site design/development and maintenance, document management, training documentation and training for internal users
Assist with special projects
Five years of progressively complex administrative experience
Proficient with Microsoft Outlook, Word, Excel, PowerPoint and SharePoint
High level of integrity and discretion, ability to exercise good judgment and maintain confidentiality, and conduct oneself with the utmost integrity and professionalism
Strong organizational skills, attention to detail and accuracy, flexible with the ability to effectively manage time and prioritize multiple concurrent responsibilities
High level of initiative
Able to work independently with minimal supervision, and collaborate with a team to effectively to meet deadlines
Strong technical aptitude to quickly learn new systems and applications, and able to apply technology to improve systems and processes
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.