Membership Information and Elections Coordinator

MAJOR AREAS OF RESPONSIBILITY 

• Serve as the first point of contact for questions or inquiries to the Membership Office. 
• Input member information changes including address, title, affiliation, and other member data. 
• Process and review nominations and draft correspondence as necessary. 
• In collaboration with the director and associate, prepare nomination and election materials for membership submission, committee review, committee meetings, and conference calls. 
• Create and maintain nominee records in the database and as paper files. 

• Other duties as assigned. 

Qualifications 

• Associate degree required (Bachelor’s degree preferred) 

• Experience working in an academic or nonprofit environment. 
• Must be able to handle confidential information appropriately, and to engage with Academy members in a patient, poised and diplomatic manner.   
• Possess initiative, outstanding oral and written communication skills, organizational skills, interpersonal skills, and proofing and editing skills.  
• Ability to creatively problem-solve and be flexible in a changing environment. 
• Demonstrated experience in managing multiple activities and tasks in a high tempo environment. 

• Ability to effectively interact with a diverse, distinguished membership base.   
• Facility with learning names and accuracy in presenting them. 
• Ability to learn quickly, prioritize, and work accurately with little supervision.  
• Proficiency in database querying, Microsoft Office (Excel, Access, Word), Adobe Acrobat, various document processing and database applications, and basic to intermediate internet searches.  
• Strong interest in fact-finding and research-based projects