The American Academy of Arts & Sciences, one of the nation’s prominent learned societies and independent policy research centers headquartered in Cambridge, MA, seeks a Membership Information and ElectionsCoordinator to provide support for all aspects of the annual nomination and election process as well as member data information.
The nomination and election process is run by the Membership Information and Elections (MIE) department, which processes over 1,000 nominations each year and conducts 30-50 membership election conference calls culminating in the election of the new honorees.
The MIE department also serves as the primary information source regarding Academy members. The Academy membership encompasses over 4,900 Fellows and 600 Foreign Honorary Members and reflects the full range of disciplines and professions: the physical and biological sciences, the social and behavioral sciences, the arts and humanities and leadership, policy and communications.
MAJOR AREAS OF RESPONSIBILITY
Serve as the first point of contact for questions or inquiries to the Membership Office.
Input member information changes including address, title, affiliation, and other member data.
Process and review nominations and draft correspondence as necessary.
In collaboration with the director and associate, prepare nomination and election materials for membership submission, committee review, committee meetings, and conference calls.
Create and maintain nominee recordsin the database and as paper files.
Experience working in an academic or nonprofit environment.
Must be able to handle confidential information appropriately, and to engage with Academy members in a patient, poised and diplomatic manner.
Possess initiative, outstanding oral and written communication skills, organizational skills, interpersonal skills, and proofing and editing skills.
Ability to creatively problem-solve and be flexible in a changing environment.
Demonstrated experience in managing multiple activities and tasks in a high tempo environment.
Ability to effectively interact with a diverse, distinguished membership base.
Facility with learning names and accuracy in presenting them.
Ability to learn quickly, prioritize, and work accurately with little supervision.
Proficiency in database querying, Microsoft Office (Excel, Access, Word), Adobe Acrobat, various document processing and database applications, and basic to intermediate internet searches.
Strong interest in fact-finding and research-based projects
Additional Salary Information: salary commensurate with experience. Plus a full benefits package including time off, medical, dental, and vision insurance, a 403(b) plan, parental leave, and more.
About American Academy of Arts and Sciences
Since its founding in 1780, the American Academy of Arts and Sciences has served the nation as a champion of scholarship, civil dialogue, and useful knowledge.As one of the nation’s oldest learned societies and independent policy research centers, the Academy convenes leaders from the academic, business, and government sectors to address critical challenges facing our global society. Through studies, publications, and programs on the Humanities, Arts, and Education; Science, Engineering, and Technology; Global Security and Energy; and American Institutions and the Public Good, the Academy provides authoritative and nonpartisan policy advice to decision-makers in government, academia, and the private sector. The Academy’s membership of 4,600 Fellows and 600 Foreign Honorary Members includes many of the most accomplished scholars and practitioners worldwide. The Academy frequently sponsors meetings, lectures, panel discussions, and informal gatherings around the country. Topics are drawn from Academy projects and studies as well as the research and writings of Academy members. Academy publications include the journal Dædalus; a magazine, the Bulletin; and books, research papers, and ...other special reports. The Academy encourages and guides a new generation of scholars and thinkers through two fellowship programs: the Visiting Scholars Program and the Hellman Fellowship in Science and Technology Policy.Commitment to DiversityThe American Academy is committed to the diversity of its staff and membership. As a scholarly organization and research center, the Academy recognizes that diversity of thought, class, experience, sex, gender, race, physical or mental ability, age, religion, national origin, and sexual orientation is a value to uphold and is central to the mission and work of the organization. A more pluralistic staff embracing diversity of thought, approach and life experience fosters a more nuanced understanding of contemporary issues facing the nation and the world. Working together in a climate of respect and openness models the civil discourse that is fundamental to the work of the Academy.