Reporting directly to the Head of School, the CFO is responsible for all long-range financial matters and establishing school-wide financial and administrative objectives, policies, programs, and practices which will continuously provide The Frances Xavier Warde School (FXW) with sound financial structures. The CFO will plan, direct, and monitor financial and accounting activities for both FXW and the Children at the Crossroads (CATC) foundation. In addition to the School’s finances, the CFO will oversee the operations of FXW, supervise and lead the Business Office, Facilities, Security and HR Departments. The CFO must value working collegially with all FXW employees, be a team builder and a team-player. The ideal candidate will have a deep understanding of and experience with a range of financial management operations and appropriate financial controls and will be equally adept as both hands-on manager and as a strategic thinker.
Essential Job Responsibilities and Duties:
FINANCIAL REPORTING, ACCOUNTING AND CONTROLS: • Oversees preparation of the monthly financial statements for FXW and CATC. Prepares monthly assigned forecasts and other financial reports • Coordinates the preparation of the annual financial statements and Form 990 tax filing and serves as the primary liaison for the auditors • Responsible for coordinating other compliance reports and filings (DASL, NBOA) • Directs preparation of financial and CAPEX budgets and related financial forecasts to ensure adequate funding. Collaborates with department managers, Admissions, and the Facilities Committee to understand the School needs, timeline and communicates relevant information • Coordinates the long-range plans, assesses the financial requirements implicit in these plans and develops alternative ways in which financial requirements can be satisfied. Evaluates expenses and policies in place to achieve cost saving, operating efficiencies and improved service • Oversees daily cash management activity and serves as primary point of contact for banking institutions. Updates cash flow projections on quarterly basis in conjunction with the Head of School for presentation and discussion with the Finance Committee and the Board of Trustees • Manages the overall cash-flow position of FXW and CATC. Responsibility includes authority to establish credit and collections and purchasing policies, and to establish schedules for the payment of bills and financial obligations • Monitors accounting policies and procedures, chart of accounts, trial balance and processing controls. Updates and builds reports in Veracross. Drives automating and improving existing accounting processes • Provides advice on all financial matters to the Head of School and assists the Head of School in the formulation of overall objectives for FXW and CATC. • Supervises the A/R process to ensure prompt follow-up on outstanding issues, and superior customer service to the community. Establishes collection policies and ensures their implementation. Collaborates with Admissions with respect to policies for withdrawal, financial aid, and setting deadlines and financial controls for the annual enrollment process • Supervises the A/P function to ensure timely and accurate payments via check, ACH, and corporate cards. Ensures that A/P invoice processing is compliant with internal guidelines. Reviews the annual 1099-MISC file
• Reviews and approves semi-monthly payroll • Oversees hiring, termination and disciplinary policies in place • Provides guidance with respect to the annual Archdiocese audit and ADA filing • Serves as point of contact for the insurance broker and coordinates the annual enrollment process and related communication • Provides feedback in the Employee Handbook review process to ensure compliance with internal and external policies (EEOC, federal and state laws) FACILITIES: • Collaborates with the Facilities Committee to develop multi-year CAPEX plan and its financing • Ensures the bidding process is followed and assures the Facilities Committee that a fair review process before choosing a vendor to perform specific job • Responsible for the financial aspects of bids, contracts and lease payments. Negotiates and signs contracts for cleaning and food providers. • Ensures that the Facilities’ team acts in compliance with the lease expectations. • Collaborates with Holy Name Cathedral and Old St. Patrick’s Church Staff • Oversees and prioritizes the work of the Facilities Manager and in his absence, the custodial staff SECURITY: • Oversees the Security Operations Manager with respect to uniform hiring practices for all security officers, maintaining up-to-date documents in employee files, compliance with Archdiocese training. • Collaborates with principals on updating the security officers’ guidelines on annual basis • Jointly with the Facilities Manager and Security Operations Manager monitors the calendar to ensure adequate coverage on both campuses • Stays informed about potentially threatening situations near both campuses. Collaborates with Security Operations Manager to provide annual training for employees, and hands-on training for security officers. Reviews the Emergency Operating Plan on annual basis to ensure it’s up to date RISK & COMPLIANCE: • Serves as the primary point of contact for incident reporting, claims processing, issuance of General Liability Certificates and renewal of the FXW insurance policies • Reviews contracts for compliance
QUALIFICATIONS AND SKILLS: • In depth knowledge of generally accepted accounting principles (GAAP) • Demonstrated ability to impact and influence change through a collaborative and inclusive style consistent with the mission of the school • In-depth knowledge of latest computerized accounting systems; experience with Veracross preferred • Experience serving as a key strategic and business partner to a Head of School and Board. • Excellent analytical skills. • Understanding of and/or exposure to designing and monitoring internal controls • Knowledge of federal and state laws and best practices applicable to not for profits • Ability to work well with ever-changing priorities and situations • Building relationships with internal and external constituents • Organizational and problem-solving skills as well as oral and written communication skills • Master’s Degree in Accounting, Finance, Business Administration or related field required • Minimum of ten years of progressive accounting and management experience; Extensive demonstration of knowledge on accounting principles in a nonprofit setting • Experience working in an independent school setting preferred
ADDITIONAL REQUIREMENTS: • Must comply with all School and Archdiocese of Chicago required background checks and Virtus training • Capacity to work effectively as part of an institutional leadership and management team • Employee must be able to support the philosophy and mission of FXW KEY RELATIONSHIPS: • Head of School • Board of Trustees, Finance Committee, Facilities Committee • Direct reports which include Finance, HR, Facilities, Security • Principals, teachers, and staff • Vendors • Contractors • Holy Name Cathedral and Old St. Patrick’s Church Staff
About The Frances Xavier Warde School
The Frances Xavier Warde School is a Catholic elementary school in downtown Chicago that provides an excellent academic, values-oriented education to students of all ethnic, religious, cultural and socio-economic backgrounds in a child-centered urban environment. As a keystone of its diverse community, The Frances Xavier Warde School provides need-based scholarships to thirty percent of its students. The Frances Xavier Warde School partners with its families, nurtures faith development for its Catholic students, and engages all its students to learn about and respect other faith traditions. The Frances Xavier Warde School uses a rigorous curriculum that enables students to grow, clarify their values, and develop decision-making skills and a sense of responsibility for themselves and the world they will inherit.