THE IDEAL CANDIDATE This position, within the Youth Division of the Youth, Parks, & Community Enrichment Department (YPCE), will broadly support citywide Youth Development Goals. The ideal candidate for the Youth Division Program Specialist will possess the knowledge, skills, and proven ability in the following areas: youth program quality metrics and evaluation, data management and analysis, designing and delivering youth development training, and grant writing and management.
THE POSITION Under general direction the Program Specialist plans, directs, and supervises all of the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors program compliance; represents the department in contacts with media, internal and external agencies, and organizations.
DISTINGUISHING CHARACTERISTICS This advanced journey level class in the professional series is populated with multiple incumbents. The Program Specialist is distinguished from the next lower class of Program Analyst in that the Program Specialist manages multiple programs or moderately visible programs with greater department or Citywide impact. This class is distinguished from the next higher classification of Program Manager in that the Manager is responsible for administration and management of programs and projects with high visibility and substantial Citywide impact.
This class is distinguished from the class of Administrative Officer in that the latter is responsible for all internal administrative functions for a department.
SUPERVISION RECEIVED AND EXERCISED General direction is provided by a department or division head. Some assignments require responsibility for direct or indirect supervision of lower level professional, technical, and clerical personnel. Some positions function as internal consultants and require coordination among multiple divisions in a department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Plans, coordinates, and administers, a project or program with department or Citywide impact; supervises, trains and evaluates the work of professional, technical and clerical staff.
Confers with department heads, division managers, members of professional staff, and other officials concerning the administrative needs and requirements related to the program or project; represents the program in contacts with news media, business and civic organizations, other City departments, and various outside public and private agencies.
Interprets new policies, procedures, and regulations, and develops new or amended programs or projects as need dictates, monitors program objectives to assure compliance with State and administrative regulations and program guidelines.
Conducts studies and surveys, performs research and analysis and prepares recommendations for department management; monitors and evaluates program effectiveness and outcomes; creates and implements program policies and procedures; develops guidelines, forms and related documents.
Reviews grant opportunities; compiles and analyzes information for preparation of grants, contracts and agreements; negotiates terms; implements, monitors and prepares reports on conduct and performance of grants.
Identifies program, project or system enhancements; selects and coordinates installation of new and revised programs and systems.
Provides exceptional customer service to those contacted in the course of work.
Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
Principles and practices of public administration and governmental finance, budgeting, and accounting.
Research techniques, methods and procedures.
Methods and practices of modern office management.
Principles and practices of program management and administration.
Technical report writing.
Methods of analysis.
Principles and practices of supervision.
Managing multiple tasks and deadlines.
Customer service, including dealing with people under stress, and problem solving.
Use of computers, computer applications, and software.
Effectively plan, develop, and implement a comprehensive program with a broad scope and high degree of complexity.
Supervise and direct professional, technical, and clerical staff.
Analyze fiscal problems and make sound policy and procedural recommendations.
Make effective presentations to public officials, committees, and outside agencies.
Establish and maintain effective working relationships with employees and the general public.
Prepare technical and analytic reports.
Communicate effectively, orally and in writing.
Make program or project changes based on analysis of results, new legislation, or departmental changes.
Meet multiple deadlines.
EXPERIENCE AND EDUCATION
Experience: Four years of progressively responsible professional-level administrative experience.
Education: A Bachelor's Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction.
Substitution: Additional qualifying experience may substitute for the required education on a year for year basis.
Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.
About CITY OF SACRAMENTO; DEPT. OF YOUTH, PARKS & COMMUNITY SERVICES
Welcome to the Department of Youth, Parks, & Community Enrichment, formerly known as Parks and Recreation. To best serve the citizens and youth of our community, the Department has undergone a reorganization and renaming to reflect the Council-adopted focus and prioritization on supporting the City’s youth. The renaming and reorganization will further align the City’s youth programs under a unified vision, mission, set of values, framework, and goals dedicated to helping young people succeed.
Together we empower our youth, strengthen neighborhoods, and provide life-enriching programs for a beautiful, livable community.
Our beautiful parks and enriching programs create a thriving community with healthy, strong, and cohesive neighborhoods.
•Inclusiveness & Equity
•Enjoyment & Fun