Operations Manager

Title: Operations Manager

Supervised by: Director of Operations 

Supervises: Operations Assistant

Classification: Exempt, Full-Time, Salary

Date: December 2019 

WHO WE ARE

SkyART is a permanent fixture in the vibrant cultural landscape of Chicago's South Side. Founded in 2001 with a mission to provide youth with an accessible, safe place to participate in quality visual arts programs at no cost, SkyART continues to fulfill its mission in South Chicago and surrounding neighborhoods, reaching young people through a rich variety of programs. Driving its mission, is a deep understanding of the transformative power of art and its capacity to enhance intellectual, emotional, and social development. SkyART is a foundation from which creativity grows and individuals flourish. Participants are invited into a world of imaginative possibilities and connections that go beyond the individual, to positively impact all of the communities where we work and the city as a whole.

WHAT WE DO

Through interdisciplinary, process-based projects, skill-building workshops, and large-scale collaborations, SkyART encourages critical thinking and inspires creative expression for youth ages 7 to 24. Using an artist-in-residence model, Teaching Artists work side by side with students, in an atmosphere of mutual esteem and shared curiosity, through our dynamic and experimental new methodology. 

POSITION SUMMARY

The Operations Manager is responsible for the successful execution of processes and procedures to help improve the effectiveness and efficiency of the organization’s functions. This position is responsible for managing day-to-day accounting operations and for managing and maintaining vendor relationships.  The ability to multi-task, while maintaining complex schedules and collaborating with other departments, is essential in this position. The ideal candidate is a highly organized and efficient professional with administrative experience and a basic understanding of the tenets of personal finance. This position reports to the Director of Operations

SPECIFIC RESPONSIBILITIES

Manage Facilities Operations

• Manage building operations including coordination of facility space layout, maintenance, cleaning, daily upkeep and other building logistics 
• Improve the existing procedures for outgoing and incoming resources and inventory tracking for office supplies and materials
• Manage requests for space rentals, including contract support

Manage Accounting Function

• Organize day-to-day accounting, including accounts payable and receivable, budget allocations
• Regularly track budget actuals against established department budgets in collaboration with budget owners, reporting regularly to Director of Operations.
• Monitor general accounting practices, budgeting, and help develop internal accounting controls
• Monitor emerging technology to determine ways to automate the accounting process without sacrificing accuracy and accountability
• Help develop and execute monthly and quarterly accounting reports for the leadership teams

Support Human Resources Function

• Help facilitate recruitment, hiring and onboarding of staff
• Coordinate individual volunteer and internship program including recruitment, onboarding, training, and scheduling
• Manage front-desk operations and staff including onboarding and scheduling

Support Operational Processes and Improvement

• Facilitate contract administration and execution
• Execute processes and procedures to help improve the effectiveness and efficiency of organization functions.

QUALIFICATIONS:

• BA or BS Degree required; in Accounting, Finance, Business or related field strongly preferred ?
• 2+ years operations experience
• 3+ years experience in bookkeeping, budget management, and financial reporting, preferably in a nonprofit, social services or foundation/association environment
• Strong office and administration skills, with Refined ability to delegate responsibilities and provide leadership and training to key personnel

• Excellent written and verbal communication skills, including the ability to prepare well-organized reports and 
• Possession of key competencies, including conflict management, business negotiation, organization and decision-making
• Ability to work within a small collaborative environment and manage multiple priorities simultaneously.  Strong attention to detail required
• Computer proficiency (Mac) in word-processing and data entry (Microsoft Office suite); 
• Working knowledge of QuickBooks or similar financial/payroll software program

WHAT WE OFFER:

SkyART offers a comprehensive benefits package that includes a competitive salary commensurate with background, experience, and position responsibilities. Depending on the position, in addition to salary, benefits for eligible employees may include:

• Paid time off (PTO) allowance including two weeks vacation, five personal days, and five sick days per year
• Twelve paid holidays and one additional day off for your birthday 
• Employee retirement account with 3% contribution from SkyART 
• Health Insurance benefits with minimal cost paid by employee

HOW YOU APPLY

Please submit cover letter with resume by email to hr@skyart.org with ”Operations Manager” in the subject line. Do not mail or fax.

No telephone inquires please.