Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Research Administrator II is responsible for designing, developing, evaluating and interpreting financial information systems and budget/fiscal policies and procedures for faculty and management in Infectious Disease Sciences Program related to federal grant and contract management. The incumbent will perform complex technical fiscal analysis and financial reporting including planning and interpreting policies and regulations.
Under general direction, this position performs a variety of complex operating, capital budget or fiscal administrative support functions such as analyzing and developing budgets for grants, contracts, state funds, and program funds; assisting in the development of financial/fiscal policies; identifying project expenditure/revenue patterns; preparing analyses in support of program plans and budget requests; evaluating financial alternatives and recommending appropriate action; establishing and maintaining comprehensive fiscal record keeping systems; and recommending or implementing changes to fiscal information systems.
Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources of funding; develop procedures for implementation, execution, control and review/audit of fiscal operations
Develop, recommend, and/or establish expenditure forecasting for self-sustaining accounts; forecast fiscal needs/commitments; analyze policies and project fiscal impact
Prepare budget projections, reconcile expenditures, and monitor the payroll changes.
Analyze, modify and recommend improvements in subsidiary and general fiscal record keeping systems; apply knowledge of accounts and program relationships, data flow, audit trails and internal controls to design and implement financial data systems
Select, develop, implement and/or modify manual or automated fiscal reporting/tracking processes to address specific unit needs
Funding Source Administration
Work closely with Principal Investigators to develop budgets for grants, contracts, or other funding requests; prepare appropriate forms for contracts and agreements as needed.
Coordinate and review all applications submitted for grant and contract funding.
Secure the necessary signatures for grant and contract applications, and tracks approval process from beginning to submission to ensure that all the necessary permissions are documented prior to the grant/contract deadline.
Consult with funding agencies to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures; advise and assist organization's staff regarding budgetary policies and procedures, account status
Anticipate, coordinates and plans for all competing and non-competing reports/submissions.
Manage renewal timelines and ensure completion of regulatory documents in conjunction with IRB team for competing and non-competing reports/submissions.
Identify necessary regulatory components of submissions, confirm with IRB team that required items are in place and escalate issues as needed.
Determine impact of and develop implementation plans with IRB team in response to applicable regulatory changes and/or revisions to Center policies and procedures
May serve as a central point of contact to answer questions, escalating issues as needed.
Complete or delegate key administrative tasks such as travel coordination, editing CVs and publications, purchasing and maintenance of supplies and equipment
Identify administrative issues for discussion with leadership
Assist with the development of lower level staff
May manage projects including occasional event planning and management
May assist in the training and development of team members
May act as a resource for lower level staff
Clinical Trials Addendum
Manage budget based on protocol (Core)
Set up and pay bills to third parties (Core)
Ensure regulatory documents are in place (CT)
Responsible for Clinical Trials Billing including the creation of payment invoices.
Tracking and Auditing of procedures to ensure compliance (CT)
Amend budget through the life of a study (Core)
Attend study implementation meetings as needed (CT)
Manage multi-site components (sub-awards) (Core)
Bachelor's degree in Accounting, Public Administration, or related field
At least 2 years of work experience building, overseeing, and managing budgets
Excellent written and verbal communication skills
Strong computer skillsMS Word, Access, Adobe Acrobat and advanced knowledge of Excel required.
Demonstrated ability to multi-task in a fast-paced fiscal management environment
Ability to adjust work-hours to meet grant deadlines, as needed
Demonstrated ability to work effectively in a team environment as well as individually
Ability to problem-solve and process information quickly with a high attention to detail
Previous work experience in grants and contracts field is preferred
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.