The Palo Alto Veterans Institute for Research (PAVIR) is seeking an Administrative Assistant to provide administrative support for research projects and program activities within Veterans Affairs Palo Alto Health Care System (VAPAHCS) and Defense and Veterans Brain Injury Center (DVBIC).
The Administrative Assistant will rely on instructions and pre-established guidelines to perform the functions of the job. Duties for this position shall be performed in compliance with all applicable laws and regulations and in fulfillment of VA and DVBIC's standards of excellence, utilizing continuous improvements in processes, policies, and procedures to optimize productivity and service to our customers.
This is a temporary (6 months), part-time (20-29 hours a week), non-exempt (hourly-paid) position.
Salary range: $15 - $23.75 per hour.
401(k) Retirement Plan with Company Match and Profit Share
Employee Assistance Program
PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved Without Compensation (WOC) appointment with VAPAHCS and complete a background check before they can commence work.
General Administrative support:
Assist with general administrative tasks to support research projects and program activities
Assist with presentations, data entry, events, organization, documentation
Other administrative tasks as assigned.
Special Projects / Miscellaneous: Assist with logistics, scheduling, catering, registrations, website maintenance, and other miscellaneous tasks as needed.
Required: High school diploma;
Desired: Bachelor's degree.
Required: 2-3 years of related experience performing similar functions.
Knowledge / Skills / Abilities:
Strong organizational skills and professional yet welcoming demeanor;
Ability to work with highly confidential and/or sensitive matters;
Ability to organize work, set priorities and use good time management;
Accuracy and attention to detail;
Ability to follow directions and procedures;
Ability to complete directed tasks independently;
Able to work cooperatively and with a positive manner;
Understanding of basic office procedures;
Good understanding of filing systems: alphabet, numerical and categories;
Skilled in tracking and follow-up methods;
Proficient in Microsoft Office suite Word, Outlook, Power Point, and Excel.
Working knowledge of basic office machines fax, printer, scanner.
Environmental Conditions / Physical Demands:
Physical: Lifting office supplies, sitting at a computer, walking to run errands, deliver supplies. etc.
Environmental: Typical office environment with heavy computer usage.
PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org
PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department at firstname.lastname@example.org
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
The Palo Alto Veterans Institute for Research (PAVIR) engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org