Position Description The American Indian College Fund (College Fund) strives to positively impact the lives of American Indians by supporting their higher education and career objectives. College Fund team members believe education is the answer and collectively we raise funds, provide scholarships, and holistically support students in achieving their goals. Programming, research, and enhancing the capacities of tribal colleges and universities are also integral elements of our mission.
This position will help the College Fund and our Office of Research and Sponsored Programs (ORSP) achieve its strategic goals and objectives through administering a variety of sponsored programs.
Program Administration ranges from basic grant distribution to the Tribal Colleges and Universities (TCU) to more complex programming involving strategic design, development, implementation and documentation of outcomes. This position is responsible for the implementation of grant components to achieve objectives that are required by each program grant. Program implementation includes developing program plans and monitoring systems, managing budgets aligned with grant purposes, and supporting the adherence to program milestones and reporting timelines. Current programs include, but are not limited to, supporting TCUs with workforce development and high school equivalency degree programming, and assisting in a pilot program for reentry for Native young adults.
Responsibilities include evaluation and impact assessment of sponsored programs. Evaluation and impact assessment are a collaborative effort within the Office of Research and Sponsored Programs to assess best practices and overall programmatic impact towards the College Fund’s strategic goals.
This position will work directly with TCU administration, staff, faculty, students, and other external constituents such as donors and contractors, and fellow College Fund employees. Close collaboration and proactive communication with other members of the ORSP, Student Success Services, and Resource Development departments are essential for overall sponsored program success.
Essential Job Functions 1. Coordinate and execute the timely implementation of a variety of sponsored programs a. Develop and implement program plans and monitoring systems b. Draft and distribute requests for proposal, administer selection process, and communicate and disburse awards c. Monitor grantee progress towards grant objectives and provide support and guidance, and problem solve as needed to ensure objectives are met d. Coordinate gatherings and site visits e. Coordinate consultants and contractors, as needed f. Collect and maintain data for program accountability and reporting purposes g. Track, analyze, and manage program expenses to ensure efficiency and accountability h. Ensure communication and reporting to donors are appropriate and timely 2. Support the TCUs with needs and questions related to a variety of sponsored programs a. Provide TCUs with comprehensive communications regarding programs, such as, program requests for proposals, program awards, program budgets and objectives, and reporting expectations b. Determine the need for and develop technical assistance strategies for TCUs related to program administration c. Conduct site visits as required or as needed 3. Administer financial and administrative processes for a variety of sponsored programs a. Manage vendor, contractor, and consultant agreements and invoices b. Prepare travel authorization documents c. Prepare check requests and ensure payments are sent with proper documentation d. Create and gather monthly summaries of sponsored programs for reporting to Board and senior leadership e. Conduct routine review of financials: expenditures and budgets 4. Collaborate with other teams within the College Fund to accomplish organizational goals a. Disseminate information about Sponsored Program activity for internal accountability, fundraising and public education purposes b. Engage in ORSP and College Fund discussions related to program impact, and provide summarized/analyzed project information c. Provide input for future programming 5. Explore areas for related or new programming with TCUs 6. Administer other duties as assigned
Job Requirements Competencies • Proficiency in Microsoft Office Suite • Ability to work collaboratively within a diverse team and across departments • Flexibility to adapt to a fast-paced and dynamic work environment • Ability to multi-task, organize and meet deadlines • Personal characteristics sought include initiative, discretion, mature judgment, positive behavior and performance • Knowledge of and/or interest in learning about American Indian/Alaska Native education • Demonstrated skill in program administration and implementation • Proven ability to accomplish defined goals and objectives within timelines • Self-motivated, ability to independently follow activities through to completion with minimal direction • Ability to manage multiple programs, budgets, and grants • Demonstrated initiative to identify challenges, and create and implement solutions • Ability to communicate verbally, in writing, and present to diverse audiences • Ability to develop and enhance relationships and project partnerships
Required Education/ Experience • Master’s or Juris Doctor • Minimum three years of experience administering grants and/or sponsored programs • 1-2 years career/job experience in curriculum development or coordination of curriculum development and/or partnership development • Experience working directly with culturally diverse groups of people
Preferred • Experience working with tribal nation communities and knowledge of American Indian/Alaska Native culture • Workforce development and education experience and/or career readiness experience
Work Environment and Physical Activities: • Professional office environment • This position is often required to pack boxes and lift them for shipping, and to lift equipment (computers, printers, recorders, screens, etc.), up to 20 to 30 pounds • Frequent keyboarding • Air and car travel
Note: The intent is not to provide an exhaustive list of all duties, responsibilities, or qualifications associated with this position. Incumbent may perform other duties as assigned.
To Apply: Send your cover letter and resume to email@example.com. Please put your name and the job title in the subject line.
The American Indian College Fund is an Equal Opportunity Employer
About American Indian College Fund
At the American Indian College Fund we have one unwavering purpose – increasing the number of American Indians who hold college degrees. Currently only 14% of American Indians have a college degree – less than half the national average. Every year, we empower more than 4,000 American Indian students to start and stay in school, complete their degrees and launch careers that benefit us all. We have provided almost 126,000 scholarships and $193 million to support American Indian communities. We intend to double our impact in the next five years.
We are the nation’s largest and highest-rated American Indian nonprofit organization changing the face of higher education today – one American Indian at a time. We provide more scholarships to American Indians than anyone else, and we’re the only organization that enhances this individualized financial support by funding accredited, tribally controlled colleges and universities and contributing to programs that ensure student success – starting before the first day of preschool and continuing beyond students’ first day of their first career job.