Deputy Director, Graduate Initiative in Russian Studies
Position Summary: The Deputy Director is responsible for developing, strengthening, and implementing effective systems and work plans supporting all programs and activities of the Graduate Initiative in Russian Studies (GIRS). Under the general supervision of the Director of GIRS, he/she oversees and directs the core GIRS infrastructure including managing teams of visiting instructors and researchers, financial management, logistics, communications, grant management, and general project administration. GIRS implements a variety of courses, seminars, and workshops featuring senior diplomats and leading Russian scholars, and administers research and internship opportunities for graduate students. GIRS runs throughout the academic year and summer. This is a full-time staff position.
Responsibilities Essential Functions: Leads the operational planning and implementation of GIRS seminars and courses including the Monterey Summer Symposium on Russia (MSSR), special events, and outreach efforts.
Manages approximately 35 visiting senior experts and one dozen fellows during the seven-week MSSR—overseeing curricular challenges, syllabi, schedules, emergency needs, etc. Personnel management also extends to the management of postdocs and GIRS affiliated researchers in the United States and Russia—their research tasks, schedules, and MIIS interactions throughout the year.
Manages the annual GIRS budget in consultation with the Director, including determining budget allocations; tracking actual expenses against grant budgets using Middlebury's Oracle system; processing purchases, travel, and contracts; and preparing financial reports.
Represents the Institute and GIRS with officials and experts in government, think tanks, and international institutions. Maintains and strengthens these institutional ties including with Russia-based partners.
Directs and oversees the day-to-day management of GIRS programs and activities to ensure they are carried out in a timely and responsible fashion, including handling correspondence, maintaining calendars, overseeing travel and hospitality logistics, greeting visitors, assisting with other administrative matters, and ad-hoc tasks.
Manages GIRS graduate assistants and any new staff hired on grant-funded projects, hiring and overseeing their work and contributions to GIRS.
Oversees student awards for immersive learning and internships.
In collaboration with the GIRS Director and MIIS staff colleagues, prepares reports on existing grants and gifts. Also explores new opportunities for financial sponsorship of GIRS programs.
Directs the social media strategy for GIRS. Writes and reviews content for the GIRS website and other promotional materials.
Write and edits program materials.
General Responsibilities: Oversees the development of written step-by-step procedures for GIRS team members (e.g., processing travel reimbursements, paying independent contractors) to avoid miscommunication and mistakes.
Education: Master's degree in relevant field, or Bachelor's degree combined with a proven track record managing complex programs.
Knowledge, Skills and Abilities:
Demonstrated success managing large and complex programs.
Expert knowledge of financial and logistics management.
Excellent organizational skills and leadership.
Experience working with high-level scholars and practitioners.
Excellent verbal and written communication skills (English). Russian language skills are not required.
Ability to manage time-sensitive projects.
Experience: At least five years of experience in program management, administration, budgeting, and conference management, preferably in a nonprofit or academic setting.
Physical Demands: The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act. Essential job functions require ability to sit for extended periods of time, walk, bend, climb, push/pull, lift and carry up to 25 pounds occasionally. Also requires fine dexterity and ability to grasp, i.e. for writing and word processing/data entry. Ability to work evening and weekend hours as needed. This is particularly the case during the seven-week Monterey Summer Symposium on Russia.
Posting Information Open Until Filled: Yes
Special Instructions to Applicants: To apply: complete an online application and attach all required documents. Applicant Document Required Documents
Reference Letter 1
Reference Letter 2
Reference Letter 3
Copyright 2017 Jobelephant.com Inc. All rights reserved.
About Middlebury Institute of International Studies at Monterey
The Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.