Cures Start Here. AtFred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutchs pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nations first cancer prevention research program, as well as the clinical coordinating center of the Womens Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The Research Administration group in the Epidemiology Program in the Public Health Sciences Division is looking for a self-starting, communicative individual to join our team.Research Administrators work closely with several Principal Investigators (scientists) to proactively provide compliant and effective grant, budget and regulatory administration as well as general day-to-day administrative support.
Our team supports scientists and staff whose work is focused on the broad goals of
identifying the causes of human cancer and its progression
advancing understanding of the basic mechanisms that lead to cancer and its progression, and
translating discoveries into effective prevention strategies.
This position works in an autonomous manner, but under general direction, to complete tasks and reports of the Program Operations Director.
Funding Source Administration
Lead the grant submission process by conducting key tasks such as: creation and communication of timelines to appropriate stakeholders, development of project budgets, completion of non-technical portions of submission, and oversight of institutional signoff
Perform key post award activities such as:interpreting the notice of award, entering award data into grants database, working with the Office of Sponsored Research to activate new awards and set up subawards, coordinating submission of annual progress reports, and communicating award information to relevant faculty and staff.
Develop, monitor, track and project budgets
Develop custom report formats to share information with the team/department
Run and analyze reports to identify issues
Approve budgets and expenses as required
Partner with finance to resolve identified budget and expense issues
Manage renewal timelines and ensure completion of regulatory documents (IRB, MTA, etc.) in a timely manner
Identify necessary regulatory components of submissions, confirm that required items are in place and escalate issues as needed
Determine impacts and develop implementation plans in response to applicable regulatory changes and/or revisions to Center policies and procedures
Serve as a central point of contact to answer questions, escalating issues as needed
Maintain faculty CVs and publication databases, assist with submission of manuscripts
Complete administrative tasks such as travel coordination and expense reporting, purchasing supplies and services, reconciliation of business credit cards
Identify administrative issues for discussion with leadership
Coordinate meetings/conference calls, occasional event planning and management
Associates or Bachelors degree
Two years of relevant research administration experience
NIH grant experience (submission and management)
Advanced proficiency with Excel, Word, PowerPoint, Outlook, EndNote, and Adobe
Ability to source data from systems and generate customized reports
Efficient planning, organizing, and prioritizing of work
Skill in tailoring communications to specific audiences
Experience navigating complex internal systems and departments
Prior experience as a research administrator preferably with principal investigators/academics
Ability to edit SharePoint sites or basic web pages
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Knowledge of Fred Hutch processes and policies
PLEASE NOTE: Submission of a cover letter is strongly recommended.
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At Fred Hutchinson Cancer Research Center, teams of world-renowned scientists and humanitarians work together to prevent, diagnose and treat cancer, HIV/AIDS and other diseases. Researchers are discovering new ways to detect cancers earlier, improve treatments, and learn how to prevent cancers from growing. Although Fred Hutchinson opened its doors in 1975, its history began about 20 years before that. In 1962 Fred Hutchinson envisioned a center devoted to studying cancer, a disease that took his brother’s life. Today Fred Hutchinson is contributing to the next waves of breakthrough treatments and prevention strategies. Fred Hutchinson collaborates with the Seattle Cancer Alliance, the National Cancer Institute, and the University of Washington.