The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Clinical Trials Financial Specialist to manage pre- and post-award activities of industry sponsored clinical trials and post-award administration of assigned sponsored research post award activities on grants and contracts, both routine and complex. Activities include the development and negotiation of clinical trial budgets, budget management, reporting, and associated regulatory document completion and maintenance.
We strongly encourage job applicants to submit a cover letter when applying for this position.
PAVIR, located on the premises of the VA Hospital in Palo Alto, is a mid-size nonprofit foundation, closely connected with the VA and Stanford University. We are a nimble organization, offering ongoing training, opportunities for growth, generous benefits, great work-life balance, as well as friendly, close-knit, and supportive environment. At PAVIR we work with more than 160 uniquely talented medical scientists across a broad spectrum of research areas. We recruit talented employees who believe in making a difference in the lives of others through innovative research.
This is a regular, full time (40 hrs/wk), Exempt (salary-paid) position. Benefits:
13 paid Holidays
Life Insurance - paid by PAVIR
Long-term Disability Insurance - paid by PAVIR
Short-term Disability Insurance - paid by PAVIR
Flexible Spending Account
401(k) Retirement Plan with Company Match and Profit Share
Employee Assistance Program
PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to complete a background check.
In this position you will:
Lead quality design and negotiation of clinical trial budgets
Review all active studies to ensure up-to-date revenue collection
Receive and review invoices to ensure project congruency and provide approvals to bill
Manage ClinicalTrials.gov, VA CRADA Registry and ClinCard ensuring appropriate quality control of subject compensation
Ensure all documents and agreements pertaining to award agreements have necessary signatures and supporting documentation
Monitor spending on an ongoing and regular basis; responsible for avoiding deficits by managing PI's expenditures
Prepare projections and forecasts
Prepare timely submission of scientific and financial progress reports to sponsors
Communicate status updates and work-flow needs with Clinical Research Program Manager, Director of Sponsored Research, and VA Research Administration
Liaise between PAVIR staff, PI, and/or study coordinators for other budget related inquiries that may lead to the initiation, amendment, termination of award and/or personnel agreements or personnel payroll allocations
Liaise between PI and sponsor on budget related matters
Successful candidates will possess:
A bachelor's degree or equivalent experience
2+ years of clinical trial research administration with an emphasis on financial management
Or 3+ years of work experience in Federal post award administration with some experience of industry sponsored clinical trials and a desire to learn more about clinical trials
Knowledge of relevant governmental regulation, e.g. OMG Uniform Guidance, Cost Accounting Standards, FDA, Medicare and OHRP
Knowledge of standard concepts, practices, and procedures within industry sponsored research
Strong process orientation with an ability to set priorities, analyze and resolve problems, and make decisions in a timely fashion. Ability to balance attention to detail with big picture thinking.
Ability to work in partnership with scientists in a customer-oriented environment; effectively balance customer service with regulatory compliance
Excellent analytical and abstract reasoning skills plus organization skills with experiencing interpreting goals and objectives into an operational model as well as being well versed in using accounting software tools to maximize institution's effectiveness.
High ethical standards, good judgment, and ability to review detailed work for critical incongruencies
Ability to establish credibility throughout the organization as an effective listener and problem solver
Commitment to personal responsibility, value for safety, especially pertaining to human subject safety; communicates safety concerns; uses and promotes safe behaviors
Ability to present complex financial/budgetary information to non-financial audiences while maintaining discretion when handling confidential information
Excellent communication skills both oral and written
Desired Knowledge/Skills include:
5+ years of clinical trial research administration with emphasis on financial management; 5+ years of Federal post award administration in medical research environments, including NIH and DOD funding
Knowledge of VA and its health care system regarding clinical research trials and understanding of VA procedures and safety issues
Certification in Clinical Trial Research Administration
Environmental Conditions / Physical Demands:
Physical: Frequently sit for long periods of time to perform desk-based computer tasks. Occasionally lift / carry / push / pull objects that weigh up to 10 lbs.
Environmental:Clinical and Office environment.
PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org
PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact firstname.lastname@example.org - Human Resources department.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
The Palo Alto Veterans Institute for Research (PAVIR) engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org