Working at MIT offers opportunities, an environment, a culture - and benefits - that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future - then take a look at this opportunity.
HEADQUARTERS' ADMINISTRATIVE ASSISTANT 2 , Institute for Medical Engineering and Science (IMES) , to provide diverse, comprehensive administrative support to the headquarters' leadership team. Will work closely with the senior administrative assistant and participate in lab meetings and events; gather information and submit requests for visiting and postdoctoral appointments; assist with department onboarding; assist with preparing/organizing course materials; monitor supplies/equipment; process journal vouchers, requisitions, purchase orders, requests for payment, invoices, and travel vouchers; monitor/reconcile accounting statements; assist with monitoring and reconciling research and discretionary accounts; schedule appointments/meetings; coordinate and staff a variety of events; arrange travel; coordinate logistics for conference attendance by staff and sponsor visits; provide administrative support for developing and coordinating philanthropic and industrial initiatives/partnerships; resolve problems in a thorough and timely manner, including basic computer problems; assist with overseeing office equipment maintenance and setting up and maintaining common areas; and perform other administrative, financial, and clerical duties. May back-up faculty administrative assistants.
Job Requirements REQUIRED : high school diploma; three years' administrative, office, or related experience; strong organizational, customer service, interpersonal, and oral and written communication skills; ability to balance priorities across simultaneous projects, work effectively with people at all levels, function independently and as part of a team, and resolve problems (including basic computer issues) in a thorough and timely manner; attention to detail; discretion and judgment with confidential issues; proficiency with MS Office; and ability to learn new software applications. Seek a proactive, self-motivated individual who is able to seek training and development opportunities to improve and update skills. MIT experience helpful. Bachelor's degree; experience in a university/nonprofit setting; and Adobe, Endnote, Stellar, SAP, and web design software experience preferred. Job #17970-5
Internal Number: 17970
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature